Buyer

Job Description

Job Description

Description:

Fermi America is developing Project Matador — one of the most ambitious power generation and data center programs in U.S. history. The project spans multi-gigawatt F-Class gas turbine generation, a 1 GW battery energy storage system, 345 kV transmission infrastructure, and approximately 14 million square feet of data center campus across a West Texas site spanning roughly 7,000 acres. 

The Buyer is an entry-level, salaried position within the Procurement & Supply Chain organization, responsible for issuing and managing purchase orders in Oracle Fusion and for expediting the delivery of materials, equipment, and services critical to the Project Matador construction schedule. This role reviews and processes approved requisitions into purchase orders and blanket order releases, confirms order acknowledgment and commercial terms with suppliers, and then actively tracks and expedites those orders through fabrication, shipment, and delivery. The Buyer works across assigned commodity and vendor categories — rather than a single dedicated portfolio — and serves as a day-to-day point of contact between Procurement, suppliers, and internal stakeholders to keep material flow aligned with the project schedule. The position reports to the Director of Procurement. 

Purchase Order Issuance & Management  

• Prepare and issue purchase orders and blanket order releases in Oracle Fusion from approved requisitions, in accordance with standard terms and the Fermi America Delegation of Authority 
• Review requisitions for completeness, accuracy of technical and commercial requirements, and proper budget/cost center coding prior to PO issuance 
• Confirm order acknowledgment with suppliers, verifying pricing, quantities, delivery dates, and terms match the issued PO before final commitment 
• Process PO amendments, revisions, and closeouts in Oracle Fusion, keeping commitment and forecast data current and accurate 
• Maintain organized, auditable PO files, including quotes, approvals, and supporting documentation 

Expediting & Delivery Tracking  

• Monitor open purchase orders and blanket order releases across assigned commodity or vendor categories, tracking order acknowledgment, fabrication/production status, and shipment milestones 
• Proactively expedite orders identified as critical-path, at-risk, or behind schedule, escalating unresolved delays to the Director of Procurement and requesting stakeholders 
• Maintain and update the expediting log/status tracker with current delivery dates, revised commitments, and root cause of any slippage 
• Cross-reference PO delivery dates against the Primavera P6 construction schedule and Unifier CBS forecast to flag material availability risks to project milestones 

Vendor Communication & Follow-Up  

• Conduct regular follow-up calls and correspondence with suppliers and freight/logistics providers to confirm order status, shipping dates, and documentation readiness 
• Request and track supplier submittals required prior to shipment, including certified drawings, test reports, and material certifications, in coordination with Engineering and Quality 
• Coordinate with freight forwarders, carriers, and customs brokers as needed to track in-transit shipments and resolve transportation exceptions 
• Document all vendor communications and status updates in Aconex to maintain a complete, auditable procurement record 

Documentation & Reporting  

• Prepare periodic PO status and expediting reports summarizing on-time delivery performance, open exceptions, and upcoming critical deliveries for the Director of Procurement 
• Maintain accurate PO and shipment records in Oracle Fusion, ensuring delivery dates, quantities, and status fields reflect current information 
• Support root-cause tracking and corrective action documentation for recurring or significant delivery delays 
• Assist in compiling data for vendor performance scorecards related to pricing, responsiveness, and on-time delivery 

Cross-Functional Coordination  

• Coordinate with site receiving, warehousing, and construction teams to align inbound delivery timing with laydown yard capacity and installation sequencing 
• Partner with the Procurement Managers for EPC, BOP, OFE, and Services to support PO issuance and expediting needs across their respective vendor portfolios 
• Liaise with Finance and Accounts Payable on PO-to-invoice matching, delivery confirmations, and payment issue resolution 
• Support Procurement leadership with ad hoc research, vendor outreach, and administrative tasks as assigned 
• Perform any other duties as assigned by the Director of Procurement or Fermi America leadership 

Required Qualifications 

• Bachelor's degree in Supply Chain, Business, Logistics, or related field, or equivalent relevant experience 
• 0–2 years of experience in purchasing, procurement, expediting, or a related supply chain support role 
• Working knowledge of purchase order processes and general familiarity with ERP/purchasing systems 
• Strong written and verbal communication skills, with the ability to follow up professionally and persistently with vendors 
• Proficiency in Microsoft Excel and general comfort learning ERP/tracking systems 
• Highly organized, detail-oriented, and able to manage a high volume of open orders and follow-up items simultaneously 
• Ability to work independently, prioritize competing deadlines, and escalate issues appropriately 

Preferred Qualifications 

• Prior purchasing, buying, or expediting experience supporting power generation, heavy industrial construction, oil & gas, utilities, or large-scale EPC projects 
• Familiarity with Oracle Fusion or equivalent ERP for purchase order issuance and tracking 
• Working knowledge of Aconex or equivalent document management and correspondence platforms 
• Exposure to Primavera P6 or Unifier scheduling/forecasting tools 
• Familiarity with domestic freight logistics, incoterms, and basic contract/commercial terms