AI Communications Quality Specialist

ISTA Personnel Solutions is a fast-growing BPO delivering top-tier operational support to U.S.-based companies. We're not a recruitment agency — we operate as a dedicated extension of our clients' teams.

We're currently hiring a perceptive, proactive, and tech-savvy AI Communications Quality Specialist to join an exciting, forward-thinking medical campaign supporting a U.S.-based healthcare business.

In this role, you'll oversee and refine AI-generated communications between patients and the healthcare team. The AI handles the bulk of the messaging, but you'll review, correct, and shape it — not just monitoring for errors, but actively influencing how the AI "speaks" to patients, so it reads as natural, empathetic, and culturally appropriate for a U.S. audience. You'll step in personally whenever a conversation needs a human touch.

This is a long-term role with genuine growth potential. It starts out process-heavy and hands-on, evolving into an oversight and quality-control function — and as the business scales, there's a clear path toward a leadership position managing others doing the same work.

PLEASE NOTE

• Working Hours: Monday–Friday, 14:00–23:00 SAST (subject to daylight savings).
• Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA).
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable backup is required to manage load shedding or outages. Applicants without a power backup cannot be considered.
• Work Environment: Fully remote.

Key Responsibilities

• AI Oversight & Quality Assurance: Review AI-generated patient messages across multiple channels, checking each interaction for accuracy, tone, and professionalism before or as it reaches the patient.
• Shaping AI Tone & Empathy: Adjust and coach AI responses so they come across as warm, clear, and culturally natural to a U.S. patient base — an active hand in how the AI "sounds," not a passive check.
• Stepping In When It Matters: Catch errors, gaps, or complex patient questions early; take over sensitive conversations directly, gather the right context, and loop in the correct team member.
• Direct Patient Communication: Send routine updates, confirmations, and reminders accurately and on schedule, following approved workflows.
• Documentation & Support: Help create and maintain patient-facing support documentation and materials.
• Systems & Platform Adaptation: Work across Airtable and the client's proprietary in-house application, which is currently mid-migration — expect to operate across both platforms in the near term before the team moves fully onto the native app.
• Process Improvement & Reporting: Work with internal teams to spot messaging trends, categorize information, and suggest improvements to AI performance and workflow.
• Compliance & Service Levels: Keep meticulous records of patient interactions in line with healthcare policy, while meeting SLAs — with quality prioritized over raw speed.

Requirements

• 6 Months – 1 year of experience in the U.S. healthcare industry preferred ( EHR systems or healthcare admin experience a plus)
• Excellent English communication skills, with the ability to handle sensitive and nuanced conversations professionally.
• Empathetic by nature, sharp attention to detail, organized, and self-driven.
• Computer literate, proficient in Microsoft Office (Outlook and Word; no advanced Excel required) .
• Proven ability to work independently in a fast-paced remote environment, navigating multiple databases and digital tools.

If you have not been contacted within 14 working days, please consider your application unsuccessful.