Contract Specialist

THE COMPANY:

Who We Are: Tradition and Innovation

HAIX® is a family-owned footwear manufacturer trusted by thousands of firefighters, EMTs and paramedics, law enforcement officers, foresters and arborists, safety workers and more. We hand-craft over 1 million pairs of shoes annually and we are proud to sell them to dealers, distributors, and directly to individuals around the globe.

Our US office was established in 2003 and serves the United States and Canada.

Our mission has always been to make the best specialized footwear on the market. Period. We offer the industry's most innovative and thoughtfully designed products. We aim to create protective, comfortable footwear at a good price-to-performance ratio—boots that stand up to years of use under the most rigorous conditions. The safety of our customers is our top priority.

THE ROLE:
The Contract Specialist will be primarily responsible for a portfolio of company contracts, for which they manage contract events, price increases, renewals, contract close-outs, bid review, preparation, and submittal, database management, and reporting. The Specialist will provide contract compliance support related to contracts by maintaining files, responding in an informed and timely fashion to contractual questions and requests for assistance, and accurately capturing contract data and milestones.

THE JOB:

• Be responsible for a portfolio of contracts; managing contract events, quarterly reporting, renewals, price increases, and contract close-outs. Primary functions will include bid reviews, preparation and submittal, database management, and reporting.
• Monitor and capture incoming bids received through municipal and state procurement vehicles as well as from various bidding platforms. Review all bids of interest and inform all appropriate parties with all pertinent information related to the bid.
• Handle all municipal and state registrations and bid network registrations as well as the maintenance of the registrations and sites ensuring that commodity codes are maximized and login information noted appropriately.
• Administrative tasks related to contracts across all functionals areas.
• Monitor and track upcoming contractual actions and deadlines.
• Maintain contractual records and documentation such as, bid, bid submission, price lists/spreadsheets, contracts, and amendments.
• Responsible for assuring that all information regarding status of contract actions is saved in the system.
• Respond to contractual queries/communications both internally and externally, with responsibility for timely and accurate responses.
• Provide reporting to Team Leader on contract renewals, price increases, expirations, customer required reporting, etc.
• Draft documentation supporting contract modifications including the exercise of renewals, price increases, and contractual closeout.
• Review and summarize contracts, identifying targeted contract language and provisions.
• Notify functional areas of upcoming actions and assist in the communication of contract specifics as needed.
• Provide internal and external support on bids, RFP’s RFQ’s, and other solicitations as needed. May require summarizing of opportunity, identifying key business requirements and ensuring company pricing objectives are met.

THE SKILLS NEEDED:

• 1-3 years of experience in contract management
• Reliable, highly organized, motivated, and able to excel in a deadline-oriented work environment
• Project management skills, including the ability to organize cross-functional efforts related to contract opportunities
• Professional level skills in both oral and written communication
• Excellent interpersonal skills, with customer service outlook and approach
• Excellent attention to detail
• Proficient in Word, Excel, Outlook, and internet navigation/research

THE PERKS

HAIX is proud to offer a competitive salary and benefits packages, an outstanding company environment that fosters growth, education & development and a product and mission you can confidently stand behind.