Affiliate Operations Specialist (Human Resources) - Manhattan

Affiliate Operations Specialist (Human Resources) - Manhattan

Position type
Full-Time

Department
Human Resources

Location

PAGNY Corporate

420 Lexington Avenue, New York, NY 10170

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Salary range
$78,000-90,000

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Description

Physician Affiliate Group of New York, P.C. (PAGNY), has an opportunity in Manhattanfor an Affiliate Operations Specialist (Human Resources) . PAGNY isa multispecialty medical practice group, staffing several municipal hospitals and clinics within New York City through an affiliation agreement with NYC Health + Hospitals. PAGNY's Corporate staff provides administrative, practice management, and human resources services in support of its more than 4,000 clinical providers.

The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff.

NYC Health + Hospitals is the nation's largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay.

The Affiliate Operations Specialist provides day-to-day operational and human resources support to the PAGNY affiliate office, providers, and staff. Serving as a primary point of contact for routine employee questions and concerns, this position helps ensure responsive service, effective communication, accurate employee records, and timely completion of onboarding and other HR processes. The Specialist coordinates with recruiting, hiring managers, credentialing, and internal stakeholders to support new hires and maintain required documentation in HRIS and other tracking systems. The role also supports compliance with applicable organizational, regulatory, and accreditation requirements.

Opportunity Details:

• Coordinates and tracks required employee training, continuing education, annual health assessments, performance evaluations, and other compliance activities. Follows up on outstanding items and maintains accurate records to support applicable organizational, regulatory, and accreditation requirements, including those of The Joint Commission and the New York State Department of Health, as applicable.

• Coordinates onboarding and credentialing activities for new providers in partnership with recruiting specialists, hiring managers, the Medical Staff Office, and other relevant departments. Tracks each new hire's progress, communicates outstanding requirements, and ensures that completed onboarding documents and post-hire information are accurately recorded in HRIS, personnel files, credentialing records, and designated trackers.
• Builds positive working relationships with providers and staff through timely communication, periodic check-ins, and proactive follow-up. Keeps employees informed about relevant processes, resources, and next steps, and helps ensure questions are directed to the appropriate resource.
• Coordinates and facilitates recurring new-hire orientation and related onboarding activities. Provides practical guidance on routine processes, including timesheet submission, benefits, continuing medical education (CME), payroll inquiries, and holiday calendars, referring questions to the appropriate department when needed.
• Processes HRIS transactions and employee record changes accurately and within established timelines. Reviews requests for completeness, maintains appropriate documentation, and follows up with relevant personnel. Coordinates with corporate and NYC Health + Hospitals (H+H) approvers on escalated or pending items, as applicable.
• Coordinates the administrative offboarding process for separating employees and providers, including processing separation documentation, updating HRIS and employee records, and tracking completion of required offboarding activities in collaboration with HR leadership and relevant internal departments.
• Develops and maintains effective working relationships with site leadership, the Medical Staff Office (MSO), Occupational Health Services (OHS), H+H Human Resources partners, Chiefs and Chairs, and other internal stakeholders. Participates in site committee meetings as needed and follows through on assigned action items.
• Responds to routine human resources and labor relations inquiries regarding policies, procedures, and applicable collective bargaining agreements. Recognizes matters requiring additional review and promptly refers complex, sensitive, or high-risk concerns to the appropriate Labor Relations, Employee Relations, or HR representative.
• Maintains the confidentiality and security of employee and provider information and handles records in accordance with applicable policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience, plus at least three years of related experience in a healthcare setting. Human resources certification is preferred.
• Strong interpersonal, organizational, customer service, and communication skills, with the ability to communicate effectively-verbally and in writing-with employees, providers, leaders, and colleagues at all levels.
• Demonstrated integrity, professionalism, diplomacy, discretion, and sound judgment, including the ability to handle confidential information appropriately.
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel. Experience using an HRIS or other employee record-management systems is preferred.
• Ability to work independently, manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong follow-up skills and the ability to coordinate across departments, identify outstanding requirements, and escalate issues appropriately.
• On site-in-office presence required

Benefits include:

• 401(k) Company Contribution (subject to IRS contribution limits):
  • Employees are immediately vested in a 3% company contribution of base earnings. No employee match is required.
  • After one year of service, employees receive an additional 7% company contribution of base earnings. No employee match is required.
• Generous Annual Paid Time Off (PTO): Vacation andHoliday.
• Medical, Prescription, and Dental Coverage: Top-tier plans with employee contributions significantly below market rates.
• Life Insurance and Accidental Death and Dismemberment (AD&D) Coverage: Equal to 3x your salary (up to a maximum of $250,000) provided at no cost to you.
  • Additional employee-paid Voluntary Life and AD&D coverage is available for you and your family.
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs).
• Pre-tax employee-paid contributions for commuting expenses.
• Salary =$78,000*-$90,000*

Physician Affiliate Group of New York, P.C. (PAGNY) mission is to provide accountable, responsive, quality care with the highest degree of sensitivity to the needs of the diverse population that lives in our New York Community. PAGNY is one of the largest physician groups in the country and directly employs nearly 4,000 physicians and allied health professionals who provide services to NYC Health + Hospitals, the largest municipal health care system in the nation serving more than a million New Yorkers annually. Our providers are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City.

Physician Affiliate Group of New York, P.C. (PAGNY) is an equal opportunity employer committed to equitable hiring practices and a supportiveworkplace. All candidates are considered based on their individual qualifications, potential, and experience.To learn more about our culture and ongoing workplace practices, please visit our Workplace Culture | PAGNY page.

*Salary Disclosure Information:

The salary listed for this position complies with New York City's Salary Transparency Law for Job Advertisements. The salary applies specifically to the position being advertised and does not include benefits.

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