Recruiting Coordinator

Our client, a fast-paced, high-growth startup, is seeking a reliable Recruiting Coordinator to join their Recruiting Operations team, supporting hiring across multiple functions. This role is heavily focused on coordination, ATS management, and keeping the candidate experience running smoothly at scale. You’ll work closely with recruiters and hiring managers to keep processes organized and efficient such as scheduling interviews to maintaining accurate pipeline data and supporting recruiting events. This is a very operational role with strong cross-functional exposure, ideal for someone who is detail-oriented and comfortable working in a fast-paced environment.

**Please note this is an onsite, temp-to-perm position based in San Francisco, CA. Pay will be $35-$45/hr.**

Key Responsibilities:

• Coordinate interviews across multiple stages (screens, take-homes, virtual loops, onsites)
• Manage complex calendars across candidates, interviewers, and internal teams
• Ensure interview processes run smoothly and on time
• Handle reschedules, conflicts, and last-minute changes quickly and accurately
• Maintain accurate and up-to-date candidate data in the ATS (Ashby or similar)
• Ensure proper tagging, stage updates, and overall data integrity
• Keep pipelines organized and support reporting needs
• Flag inconsistencies and follow up with recruiters as needed
• Act as a main point of contact for candidates throughout the interview process
• Provide clear, timely communication at every stage
• Proactively address scheduling or logistical issues
• Support offer stage coordination and onboarding logistics
• Assist with planning and execution of recruiting events (superdays, dinners, networking events)
• Coordinate scheduling, communications, and logistics
• Help ensure a smooth and positive onsite experience
• Support recruiting operations projects and process improvements
• Assist with documentation, templates, and workflow organization
• Step in as needed to support gaps in coordination or operations

Qualifications:

• 0-2 years of experience
• Experience with an ATS (Ashby preferred, but not required)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Clear and professional communication
• Reliable and proactive—you follow through and keep things moving

Please submit your resume for immediate consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: .