Art Gallery Coordinator

Lycoming College is hiring a part-time Art Gallery Coordinator to join our Academic Affairs team

Lycoming College, one of the nation’s oldest residential liberal arts and sciences colleges, invites candidates for its  Art Gallery Coordinator role. With a first-rate undergraduate education and an increased commitment to fostering an inclusive and equitable campus community that supports all faculty, staff, and students, we are seeking candidates who can support and contribute to our  mission and 2021 strategic plan . 

Lycoming College is seeking a part-time Art Gallery Coordinator to support the installation of five to six annual art exhibits, liaising with artists, faculty, students, vendors, and general audiences of diverse backgrounds. Under the supervision of a Faculty Member in the Fine Arts Department, the Art Gallery Coordinator is primarily responsible for the gallery operations related to the installation, deinstallation and public access of these art exhibits. This position requires a flexible schedule that will involve some evening and weekend hours during exhibit installation, gallery openings and events related to the gallery program.

The Lycoming College Art Gallery is located in the heart of downtown Williamsport, PA. Offering 1500 square feet of exhibition space, the Gallery contributes to the city's arts ecosystem and seeks to encourage connection between the college and the broader local community. Contemporary art exhibits by visiting artists, art faculty, and students rotate five to six times a year and are open to the public free of charge. The gallery is also a learning environment for Lycoming students and faculty, who bring their classes to the gallery to discuss and learn from art on view.

Who We Are:

Founded in 1812, Lycoming College is one of the nation’s oldest and most respected residential liberal arts and sciences colleges and has been recognized for the quality of its experiential programming and supporting students in gaining the skills needed to succeed in today’s world. Students partner with faculty in doing original research, thrive in a robust program of internships, study abroad in more than two dozen countries and compete in 19 NCAA Division III sports. Lycoming College’s strong endowment per student provides the foundation to support a first-rate undergraduate education.

Ranked as a top 100 national liberal arts college, Lycoming offers more than 100 majors, minors, and concentrations to about 1,100 active learners, representing 31 states, territories and 16 countries. International and domestic students of color comprise 37% of the student body with 53% women and 47% men.

The College proudly celebrates and values the principles of inclusive excellence. In its 2021 Strategic Plan, Lycoming College committed to recruiting more faculty and staff from historically underrepresented groups.  The community works to foster an inclusive campus community and to support the success of all faculty, staff and students. The College recognizes that a diverse faculty, staff and student body benefits all students and community members and advances our goal of preparing its graduates to become ethical, informed and engaged individuals.

Lycoming College is an equal opportunity employer. 

What will I do in this role?

• Contact and maintain a communication stream with visiting artists before, during and upon the close of their show. This should include organizing the shipping/transportation of art objects to and from the gallery, as well as obtaining all of the necessary information that our Marketing team requires for promotion (ex. press release and announcement of the artist’s gallery talk at the opening)
• Art handling duties when the work arrives at the gallery space and when it is deinstalled to return to the artist
• Condition reports and/or photographs of the art objects for insurance and packing purposes
• Facilitate the completion of the gallery contract and insurance information such as object list
• Train student workers as gallery attendants who welcome the public to the gallery during operating hours and train student workers to help with art handling, installation, and deinstallation
• Install artwork to conform to exhibit design conventions and/or the specific needs of the artist and/or faculty
• Prepare proper lighting of the exhibit
• Patch and paint walls between shows
• Prepare and Install wall text including vinyl lettering, which will require working with an outside vendor
• Work with IT on any technical needs (projectors for videos, replacement lightbulbs for projectors, audio/sound equipment)
• Deinstall work and pack for shipping/transportation
• Send to the College Archives all documentation related to each exhibit (including press releases, artist contracts, layout of exhibit, photo documentation, correspondences, etc…)
• Communicate the exhibit schedule with the Art Department Administrative Assistant so they can coordinate catering for gallery openings with Parkhurst
• Maintain the gallery budget
• Maintain gallery mailing list

What are we looking for?

Education and Experience

• B.A. degree, M.A. preferred in Art, Art History, Museum Studies, Curatorial Studies or related field
• Ideally, the candidate will possess prior experience proficiently installing art exhibits in a gallery, museum setting, artist studio, private collection and/or similar environment

Skills and Qualifications

• Ability to interface with both academic and general audiences
• Excellent communication skills, both written and verbal
• Proficient project management skills
• Excellent organizational skills and attention to detail, with the ability to oversee multiple tasks simultaneously with ease and to completion
• Ability to work independently, collaboratively, professionally, and with integrity
• Ability to communicate with kindness and generosity with colleagues, students, administrative staff, alumni, diverse audiences, and outside vendors
• Excellent interpersonal skills to effectively communicate with visiting artists, students, art department colleagues, Lyco faculty overall, staff, general audiences of diverse backgrounds, and outside vendors
• Flexibility to support the needs of the Art Gallery exhibit program, which is overseen by the Art Department
• Publicly support the Lycoming College Art Gallery in a positive and professional manner
• Ability to lift up to 50 lbs., bend, climb ladders, and use various hardware/tools for installation and deinstallation of art exhibits

What We Offer!
This part-time position is for a total of 266 hours at $15.00 per hour.  This position will have a start date of August 1, 2026.

Lycoming College has an excellent benefits package that includes:

Employee Perks:

• 15% discount at the campus bookstore, excluding textbooks and snacks
• Reduced rates for meal packages for on-campus dining facilities
• Use of the campus recreations center and gym facilities for employees and household family members
• Use of the campus Library

How do I Join the Warrior Team?
Please submit a cover letter, Resume/CV, and a list of three references with contact information.  Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.

Candidates who apply by June 24 th , 2026, will receive priority.   A post-offer criminal history background check and motor vehicle record check will occur.