Specialist (Tissue Inventory), Surgery, Part-Time, (32 Hour Week), Days

Charge Entry Specialist

About MarinHealth: Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

Job Description Summary:

The Charge Entry Specialist is responsible for the effective operation of surgical services system computer programs related to patient charges, materials management, and resource scheduling. This position will prepare, enter, review, and correct all patient charges in collaboration with business related services such as financial, purchasing, ordering, and receiving. This position interfaces with vendor representatives, surgeons, physician offices, and operating room staff to ensure the effective coordination and availability of all equipment, items, and instruments for surgical procedures, while ensuring accurate invoice information and pricing. Other duties as assigned to support the Perioperative Business Office.

Job Requirements, Prerequisites and Essential Functions:

Job Specifications:

• High School diploma
• Two years of college or business school preferred
• Requires a working knowledge of medical terminology
• Must be trained in Medical coding, anatomy, and physiology

Experience:

• One year experience with computerized database or other pertinent information system in a hospital or medical care facility
• Materials Management knowledge
• Must have experience with tracking and managing all stages of the tissue handling process

License and Certifications:

• Integrative Agitation Management (IAM) Required within 30 days of hire

Prerequisite Skills:

• Comprehensive knowledge of requisite McKesson modules or other similar systems.
• Strong aptitude for numbers, and be detail oriented.
• Ability to maintain a vendor information and product database.
• Experience and familiarity with Microsoft Word and Excel, and Outlook as well as the ability to generate practical documents.
• Ability to work effectively and tactfully and to represent MGH appropriately during contacts with public, staff, physicians and other departments
• Good verbal and non-verbal communication skills
• Ability to work independently and self-motivated
• Ability to plan and organize

Duties And Responsibilities:

• Essential (Not Modifiable)
• Validates patient charting, audits as appropriate
• Prepares monthly financial reports for transferring charges to other departments
• Utilizes cost-effective approaches and practices
• Controls purchase orders, tissue tracking forms, and Intra-Op Implant Tracking Records for Perioperative Services. Communicates status of inventory controls to appropriate stakeholders, involving all of perioperative service, including surgical tissue and implants.
• Collaborates with clinical service leads to establish, inventory, and maintain adequate par levels of tissue for perioperative services. Monitors, rotates, and removes outdated inventory, and assures perioperative services par levels are correctly adjusted and ensures thorough inventory return procedures are observed.
• Assists Perioperative Management and Clinical Practitioners with goal setting and financial management for optimal control of supply costs to adhere to budget controls.
• Provides timely data collection and data analysis to compile information necessary in supporting thorough tissue tracking, and to provide the Value Analysis Team (VAT) the means for product selection, financial analysis, and essential statistical data for perioperative services.
• Anticipates problems and works independently with vendors, clinical service leads, and management of supply chain to ensure daily surgical services operate optimally.
• Provides a high level of service for all customers (eg, physicians, health care industry representatives [HCIRs], perioperative personnel) and prompt responses for emergently needed (STAT) tissue/implants. Notifies quality and risk manager and other relevant personnel of tissue/implant product recalls.
• Serves as a subject matter expert for Champion Tissue Tracking system; participates in perioperative committees such as Value Analysis Team and the Sustainability Purchasing Revenue committee; and, assists Director of Supply Chain and Executive Director of Perioperative Services with contract compliance and negotiating pricing for perioperative tissue/implants.
• Performs other duties as required or assigned.
• Secondary (Modifiable)
• Assist as needed to provide backup for Patient Charges position
• Other duties as assigned

Accommodation:

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.

C.A.R.E.S. Standards:

MarinHealth seeks candidates ready to model our C.A.R.E.S. standardsCommunication, Accountability, Respect, Excellence, Safetywhich foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations:

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Compensation:

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth's compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

Equal Employment:

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.