Administrative Assistant

Administrative Assistant

Job Category: Administration

Full-Time

On-site

Portland, OR 97231, USA +1 more locations

Description

Responsibilities include, but are not limited to the following:

• Answer the main telephone, screen calls, and greet visitors while providing excellent customer service.
• Provide general administrative support to various departments (company mailers, copying, filing, data entry, etc.)
• Manage the receipt and delivery of daily mail.
• Order, maintain and track kitchen/office supplies.
• Run miscellaneous office errands.
• Take payments from customers and record appropriately.
• Schedule and coordinate conference rooms, meetings, and staff lunches.
• Conduct new hire orientation and assist the HR team.
• Order and manage Knife River apparel and merchandise for employee store and events.
• Process billing adjustments, collections on accounts and prepare waivers.
• Organize, edit and process tickets from material orders.
• Process and send Notice of Right to a Lien notices for projects, subcontractors, etc.
• Review and process monthly credit card logs for management (TurboCC).
• Assist with various special projects for management and all operating departments (including scheduling travel).
• Assure all safety policies and procedures are followed to prevent any and all unsafe actions, processes and behaviors observed.
• Other duties assigned as needed.

Minimum Qualifications:

• High School diploma or equivalent required.
• At least 2 years' experience in an administrative position.
• Thorough knowledge of standard administrative functions and equipment.
• Strong computer skills including experience using Microsoft products.
• Ability to perform a variety of work assignments, manage multiple priorities and work independently.
• Strong communication skills, both verbal and written.
• Impeccable attention to detail.
• Integrity, professionalism, discretion and ability to maintain confidentiality is essential.
• A valid Oregon driver's license with a clean driving record. This position may require some travel.
• Ability to work flexible shifts.
• Display a professional and courteous attitude towards all team members and customers.
• Ability to pass a criminal background check and drug screen.
• Previous construction and/or HR experience helpful.

Benefits:

• Full-time employees are eligible for the following benefits: Medical, Dental & Vision Insurance, Health Savings & Flexible Spending Accounts, 401K with Company Match, Profit Sharing, 8 Paid Holidays, Paid Time Off, Life Insurance, Employee Assistance Program, Safety Incentives, Years of Service Recognition
• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.