Compliance Analyst Federal

Job Details: Job Location: Sunny Glen Childrens Home Corporate Office - Harlingen, TX 78550, Position Type: Full Time, Education Level: 4 Year Degree, Travel Percentage: Up to 25%, Job Shift: Day, Job Category: Information Technology,

Sunny Glen Children's Home Job Description

Job Title: Compliance Analyst

Department: Administrative

Supervisor: Divisional Director of Federal Programs

FLSA Status: Exempt

Prepared By: Human Resources Department

Summary

Sunny Glen's Compliance Analyst is responsible for monitoring and evaluating compliance with applicable federal and state regulations, licensing requirements, accreditation standards, and Sunny Glen Children's Home policies and procedures. This position conducts compliance audits, facility walkthroughs, documentation reviews, and risk assessments to identify deficiencies and opportunities for improvement. The Compliance Analyst collaborates with program leadership to communicate findings, monitor corrective actions, and promote ongoing regulatory compliance, accountability, and continuous quality improvement.

Essential Duties and Responsibilities (include the following). Other duties may be assigned.

• Oversees the compliance adherence from SGCH programs and locations.
• Provides regulatory compliance by monitoring and ensuring compliance with Texas GRO childcare licensing regulations, ORR policy and procedures, CARF Accreditation, including safety standards and operational guidelines.
• Prepare SGCH's programs for inspections and external audits, ensuring all documentation and practices meet required standards.
• Risk Management: Identify potential compliance risks and develop strategies to mitigate them, ensuring the safety and well-being of children in care.
• Supporting leadership and staff on compliance issues, helping them understand and implement necessary policies and procedures.
• Report and maintain accurate records and reports related to compliance activities, inspections, and any incidents that may arise.
• Ensure compliance documentation is complete and updated as required.
• Supports and completes audits and will adhere to GRO Minimum Standards, CARF Accreditation, PALS, ORR, State and other standards, policies, and procedures, and create systems to maintain compliance.
• Support program readiness for ORR monitoring visits, state licensing inspections, accreditation surveys, and other external audits by reviewing documentation, assessing compliance, and identifying areas requiring attention.
• Provide technical assistance and guidance to program leadership and staff regarding compliance requirements, audit findings, corrective actions, and policy implementation.
• Participate in compliance-related meetings, accreditation activities, and regulatory reviews, as assigned.
• Collect, analyze, and report compliance-related data, including deficiencies, corrective actions, repeat findings, and other quality assurance indicators.
• Conduct routine internal audits, compliance reviews, and monitoring activities to assess adherence to applicable federal, state, licensing, accreditation, and organizational requirements.
• Conduct scheduled and unannounced facility walkthroughs, program assessments, and documentation reviews to identify potential compliance deficiencies, safety concerns, and operational risks.
• Prepare detailed audit reports, compliance findings, and recommendations, and communicate results to the Divisional Director of Federal Programs and appropriate program leadership.
• Collaborate with the PMO of Federal Programs for support on corrective action reports and policy updates.
• Collaborate with Facilities Coordinator on walkthrough findings to support program compliance.

Competencies - To perform the job successfully, an individual should demonstrate the following competencies:

• Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Job Knowledge - Competent in required job skills and knowledge; exhibits the ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
• Problem-Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
• Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.
• Performance Coaching - Defines responsibilities and expectations; sets goals and objectives; gives performance feedback; motivates for increased results; recognizes contributions; encourages training and development.
• Team Leadership - Fosters team cooperation; defines team roles and responsibilities; supports group problem solving; ensures progress toward goals; acknowledges team accomplishments.
• Delegation - Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; provides recognition for results.
• Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.
• Managing People - Includes staff in planning, decision-making, facilitating and process improvement; makes self-available to staff; provides regular performance feedback; develops subordinates' skills and encourages growth; solicits and applies customer feedback (internal and external); fosters quality focus in others; improves processes, products and services.; continually works to improve supervisory skills.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Visionary Leadership - Displays passion and optimism; inspires respect and trust; provides vision and inspiration to peers and subordinates. The position will integrate Sunny Glen's Core Values throughout their day-to-day operations.
• Business Acumen - Understands business implications of decisions; aligns work with strategic goals.
• Conflict Resolution - Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control; uses negotiation skills to resolve conflicts.
• Recruitment & Staffing - Utilizes recruitment sources; exhibits sound interviewing skills; presents a positive, realistic view of the organization; analyzes and forecasts staffing needs; makes quality hiring decisions.
• Cost Consciousness - Works within approved budget; contributes to profits and revenue; conserves organizational resources.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities.
• Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; adapts strategy to changing conditions.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation.
• Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies the appropriate person with an alternate plan.
• Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity - Completes work in a timely manner.
• Safety and Security - Observe safety and security procedures; report potentially unsafe conditions; use equipment and materials properly.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must be 21 years of age or older. Preferred bilingual in English and Spanish.

Education and/or Experience

• 4-year bachelor's degree in a relevant field
• LCAA Eligible
• 2 Years Experience with social services or childcare agencies.
• 2 Years Audit Compliance Monitoring experience preferred. (Experience conducting, participating in, or managing internal and external audits, compliance reviews, monitoring visits, corrective action plans, or regulatory inspections.)

Applicants should demonstrate the ability to identify compliance deficiencies, develop and implement corrective actions, maintain required documentation, and ensure ongoing compliance with applicable federal, state, and agency requirements.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and the public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office, Excel, and Electronic Case Management software.

Certificates, Licences, Registrations

• Valid Texas Driver's License.
• Have a record of tuberculosis screening showing the employee is free of contagious TB.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually loud. The employee must be able to function in a noisy environment.

Notes

All services shall be provided in accordance with established standards, principles, and ethics of the profession, applicable professional specialty organizations, and the high-quality standard for which Sunny Glen Children's Home is recognized.

Sunny Glen is an Equal Opportunity Employer (EOE) and complies with all applicable federal and state employment laws. Employment decisions are based on qualifications, merit, and business needs.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this class classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Qualifications: Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must be 21 years of age or older. Preferred bilingual in English and Spanish.

Education and/or Experience

• 4-year bachelor's degree in a relevant field
• LCAA Eligible
• 2 Years Experience with social services or childcare agencies.
• 2 Years Audit Compliance Monitoring experience preferred. (Experience conducting, participating in, or managing internal and external audits, compliance reviews, monitoring visits, corrective action plans, or regulatory inspections.)

Applicants should demonstrate the ability to identify compliance deficiencies, develop and implement corrective actions, maintain required documentation, and ensure ongoing compliance with applicable federal, state, and agency requirements.