Administrative Specialist II

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for "Find Jobs for Students".


All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Closing Date:

Type of Position:
Clerical

Workstudy Position:

No
Job Type:
Regular

Work Shift:

Sponsorship Available:

No
Institution Name:
Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at View email address on click.appcast.io.

For general application assistance or if you have questions about a job posting, please contact Human Resources at View phone number on click.appcast.io or View phone number on click.appcast.io.

Department:
Family & Consumer Science * Health

Department's Website:

uada.edu
Summary of Job Duties:
This is an in-person position

The Administrative Specialist will serve the needs of the Health and Nutrition teams.


Support manager and staff with tasks such as handling communication, scheduling meetings, maintaining and updating records, performing financial transactions, and providing general office support so the office runs efficiently.

Regular, reliable, and non-disruptive attendance is an essential job function, as is the ability to create and maintain collegial, harmonious working relationships with others.


Common responsibilities include, but not limited to:
• Acting as a first point of contact
• Answering phone calls, responding to emails, and directing enquiries to the right person
• Arranging access for, scheduling, and coordinating meetings
• Organizing files and updating digital records
• Entering data, preparing documents, and generating reports
• Processing requisitions, purchase orders, and receipts
• Making travel arrangements and processing travel reports
• Ordering office supplies and ensuring supplies are stocked and maintained
• Assisting with basic HR or onboarding tasks, such as paperwork and maintaining records
Qualifications:

Minimum Qualifications

• The formal education equivalent of a high school diploma
• At least two years experience in a related area

Preferred Qualifications

• Experience or familiarity using Workday

Knowledge, Skills, and Abilities

• Proficiency with office software, especially Microsoft Office programs
• Strong data entry skills and confidence using databases and spreadsheets, especially Microsoft Excel
• Ability to use workflow platforms such as Microsoft Loop, Outlook, and Teams
• Strong written and oral communication skills
• Confidence in communicating clearly and professionally with a wide range of people, including senior management, customers, and suppliers
• Well-developed customer service skills
• Ability to establish and maintain record keeping systems
• Ability to operate standard office equipment
• Highly organized with the ability to work on multiple tasks at a time

Additional Information:

For technical assistance with the application process, please email View email address on click.appcast.io or call View phone number on click.appcast.io.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Jessica Vincent, Assistant Professor, View email address on click.appcast.io, View phone number on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site


Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Motor Vehicle Reports Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.


The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Sitting, Talking
Frequent Physical Activity:
Manipulate items with fingers, including keyboarding
Occasional Physical Activity:
Lifting, Reaching
Benefits Eligible:
Yes