Administrative Coordinator | Temp-to-Hire at D3 Search Los Angeles, CA

Administrative Coordinator | Temp-to-Hire job at D3 Search. Los Angeles, CA. D3 Search is actively seeking a temp-to-hire Administrative Coordinator for a distinguished & renowned hospital/healthcare facility ( corporate legal dept. ) based in East Hollywood (90027). Position Title Administrative Coordinator Note: This is a temp-to-hire role within the hospital's corporate legal department. Location/Map This full-time, temp-to-hire Administrative Coordinator position will be located in the hospital's corporate legal dept. located in Los Angeles, CA (East Hollywood | 90027). Employment Status Temp-to-hire opportunity. Temp-to-hire duration is 90 days. Position is fully on-site (Monday - Friday). Position Summary The Administrative Coordinator is responsible for providing project coordination for a broad range of assignments specific to department needs. Will perform administrative duties for the department using discretion, interpretation, critical thinking, and independent judgment. Activities include assisting with document/presentation creation, meeting scheduling, generating, and distributing reports, invoices, and expense processing, and assisting in projects at the direction of management. Responsible for gathering, organizing, and maintaining required department information, documentation, and reports. Provide support to ongoing projects and will help track specific aspects of the project. Will assist in process improvement and quality assurance programs. Essential Functions & Position Duties Performs administrative duties according to the needs of the specific department Responsibilities will include but are not limited to composing correspondence, meeting scheduling, creating reports, and writing meeting minutes, spreadsheets, dashboards, charts, and graphs. Produces information and assembles reports by gathering and analyzing data, editing, transcribing, formatting, inputting, copying, and transmitting text, data, and graphics. Develops, organizes, and maintains records and files. Maintains tracking and reporting and database management systems to provide information to the department. Provides administrative support for department projects and programs. Act as the point of contact and communicate project status to all participants; monitor project progress and be the front-line for all issues that arise-redirect all other concerns to the correct person. Provides assistance with monitoring budgets and resources for the department and specific programs and projects, including maintaining comprehensive project documentation for tracking purposes that relate to the project. Assists with departmental recruitment coordination including travel arrangements, arranging tours, catering, and conference arrangements. Coordinates schedules, meetings, and appointments. Greets office visitors. Schedules meeting rooms, and arranges for audiovisual equipment, catering, and other items as needed. Orders and maintains office and other department supplies. Maintains control of purchase orders, and records of supplies and equipment ordered and received. Processes supply invoices for payment. Provide facilities support including IT assistance, mailing packages/correspondence to external parties. Identifies opportunities for process improvement. Performs other duties as assigned. Qualifications Multi-tasking, detail-oriented, communication, planning, organizing, presentation, conceptual thinking, building partnerships, results-orientation, managing resources, research and analysis, project management, and time management. At least 2 + years' experience in a law firm or in-house legal department. Preferred: 2+ years of administrative coordination experience in healthcare environment, office management experience, database management. Hourly Pay Rate Up to $30.00/hr. | DOE/DOQ If interested in this full-time, temp-to-hire Administrative Coordinator role with this renowned hospital ( corporate legal dept .) situated in Los Angeles, CA (90027) , and you meet the above qualifications/requirements, please contact the following D3 rep. Domenic Ferrante | D3 Search View email address on click.appcast.io | D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. #J-18808-Ljbffr