Sr. Grants & Contracts Analyst

Role Description

We are seeking a Sr. Grants & Contracts Analyst who will be responsible for comprehensive financial and award management, overseeing the accounting, finance, and contract needs of the SMART4TB Consortium. The Sr. GCA is a member of the SMART4TB Senior Management Team and provides high-level financial project management to ensure financial, contractual, and process efficiency and compliance of the project.

• Ensure transparent procurement processes, grantee expenditure tracking, and grantee capacity-building in fund management and reporting.
• Provide dedicated professional-level sponsored funds management for more than 80% of the time.
• Handle pre-award and post-award functions including proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
• Work independently on a variety of grants/contracts that range from moderately to highly complex.

Specific Duties & Responsibilities:

• Oversee and direct complex award management activities, including monitoring and managing accounts, audits, evaluations, and reporting.
• Partner with faculty and/or budgetary staff and the Office of Research Administration for application submissions to various federal agencies, private agencies/foundations, and commercial companies.
• Ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature.
• Responsible for timely budget preparation for principal investigator review.
• Serve as liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines and internal protocols.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status.
• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Provide strategic information to SMART4TB Leadership on project finances to aid in developing and implementing strategies.
• Assist the COP & Project Director in facilitating, managing, and tracking cost-sharing contributions from various stakeholders.
• Develop long-term projections based on different scenarios to aid decision-making and budget allocation decisions.
• Develop strategies to mitigate emerging budget shortfalls or potential over-expenditures.
• Assist the Project Director in representing the SMART4TB consortium and liaise on matters dealing with award fiscal discussions.

Qualifications

• Bachelor’s Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position.

Requirements

• Experience in an academic or medical setting.
• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.

Benefits

• Full Time position.
• Remote work location.
• Schedule: M-F 8:30am-5pm.
• Exempt FLSA Status.
• Salary Range: $62,900- $110,100 Annually (Targeted $86,500; Commensurate w/ exp.)