Training Administrator

Job Description

Job Description

Description:

Who we are:

Advanced Air, LLC is an innovative, service-oriented aviation company headquartered in Hawthorne, California. We were founded in 2005 by our President, Levi Stockton, as an FAA approved, Part 135, On-Demand Air Carrier focused on superlative aircraft management and on demand charter.

Today, Advanced Air maintains a fleet of over 20 aircrafts, operated in both scheduled and on-demand service, and a diversified portfolio of flying services in turboprop aircraft, business jets and regional passenger jets. Serving more than 12 communities in the southwestern United States, Advanced Air has a deep commitment to operational excellence and metered, sustainable growth.

Our successful growth is driven by our adherence to our core values of safety, integrity, teamwork, transparency, fulfillment and respect. We are in this business for the long run and take a disciplined, thoughtful approach to growth opportunities.

About the Role and about You:

The Training Administrator will be based in Hawthorne, CA. The incumbent of this role is responsible for coordinating all crewmember training activities and maintaining accurate, audit-ready training records in compliance with FAA Part 135 regulations and the company’s Operations Specifications (OpSpecs). This role serves as the administrative backbone of the Training Department and plays a direct part in supporting safe, compliant flight operations.

You are highly organized, detail-oriented, and thrive in a compliance-driven environment. You take pride in keeping impeccable records, communicating proactively across teams, and ensuring nothing falls through the cracks when it comes to crewmember training currency and documentation.

What you will do:

• Assist with scheduling and coordinating initial, recurrent, and upgrade training for pilots, flight attendants, and other crewmembers in accordance with FAA Part 135 requirements and company OpSpecs.
• Assist in coordination with training vendors, simulators, and FAA-approved training centers to confirm availability, reservations, and course completion documentation.
• Help with tracking upcoming training due dates and proactively notify crewmembers and department leadership of approaching deadlines.
• Assist with maintaining the training calendar and communicate scheduling changes in a timely and accurate manner.
• Support onboarding of new crewmembers by ensuring all required pre-employment and initial training is scheduled and completed prior to line flying.
• Create, maintain, and audit crewmember training records in the company’s records management system, ensuring accuracy and completeness at all times.
• Process and file training completion certificates, check ride results, medical certificates, and other required documentation per FAA Part 135 recordkeeping requirements.
• Ensure all training records are accessible and audit-ready for internal audits, Principal Operations inspections, and Air Transportation System evaluations.
• Coordinate with the Director of Training and Chief Pilot to identify and resolve any discrepancies or gaps in training records.
• Collaborate with Crew Scheduling, Logistics, HR, and Compliance teams to ensure training currency is accurately reflected in crew management systems.
• Prepare training compliance reports and summaries for leadership and assist with preparation for FAA surveillance activities and internal safety audits.
• Assist with and support pilot candidate interviews (simulator evaluations) as needed.
• Assist with the development and distribution of training materials, bulletins, and notices as directed by the Director of Training.

What we are looking for:

• Must have authorization to work in the U.S.
• Must have valid CA Driver’s license and clean driving record
• Proficiency with Microsoft Office products including Outlook, Word, and Excel; experience with aviation records or crew management software (e.g., jetinsight) a plus
• Excellent communication, organizational, and problem-solving skills with exceptional attention to detail
• Ability to manage multiple priorities simultaneously and work efficiently under time constraints in a fast-paced environment
• Familiarity with FAA Part 135 regulations and aviation training requirements is strongly preferred
• Minimum 1–2 years of experience in an administrative, records management, or coordination role; aviation industry experience strongly preferred
• High School diploma or GED equivalent required; associate’s or bachelor’s degree in Aviation, Business Administration, or related field preferred
• FAA pilot certification (airplane category) preferred; active FAA commercial pilot certification (airplane category) or higher strongly preferred.
• Active FAA Flight Instructor Certificate - nice to have

Special Requirements:

• Must be able to pass a background check and drug screening

Why you should work with us:

We can tell you all about how great we are, but you probably want to know what is in it for you, so we have compiled a

list of our standout benefits:

• Competitive salary
• 401k plan with dollar-for-dollar employer match up to 4%
• 100% Company Paid Health Insurance including Medical, Dental, Vision and $15,000 in life insurance (Full-Time Employees)
• Easy to use Flight/Travel Benefits; current contracts include Delta, Alaska, and Southwest

FYI:

We believe a diversity of perspectives and experiences is what makes a strong team. The stronger our team, the closer we are to our mission. So come join us! We are looking for people of all genders, races, ethnicities, orientations, abilities and disabilities to come sit at our tables and fly our planes.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for prolonged periods, use a computer and telephone, and occasionally stand, walk, and lift or carry materials up to 20 lbs.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a primarily office-based role located at Advanced Air’s Hawthorne, CA headquarters. The employee may occasionally visit the operations area or travel to other company locations or training facilities.

Selection Guidelines:

Formal application, rating of education and experience; oral interviews and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.