Accountant - Travel Coordinator

Maricopa County Sheriff's Office Accounting Position

Provides professional level accounting functions, ranging from moderate to complex assignments. May provide supervision and guidance to accounting specialists and staff by providing financial recommendations. Incumbents may also be responsible for auditing financial records, documents, travel and business processes.

The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

• Bachelor's degree in Accounting, Finance, or closely related field.
• One (1) year of professional level accounting experience.
• OR
• Combined education and experience qualifications
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis.
• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: FEMA NIMS IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Public sector accounting experience.
• Coordinating, booking and preparing travel arrangements.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans starting as low as $70/month
• Holidays 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 30% discount at KinderCare facilities in the Valley and upcoming MCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Prepare travel files for all incoming approved requests and follow through to completion.
• Book all travel arrangements (i.e car, hotel, airline, registration, etc.)
• Coordinate with travelers on arrangements.
• Prepare Post and Pre-Travel Per Diem from payroll processing.
• Prepare monthly P-Card allocation and report.
• Back-up Extradition Per Diem processing.
• Prepare various reports on a weekly, monthly, and year-end basis; and as requested.
• Coordinate and provide requested documentation for County and/or State auditors, Office of Management and Budget (OMB), and media requests.
• Participate and complete any special project assigned the Bureau, Division Commander or supervisor.
• Ensure compliance between MCSO and the County regarding Human Resources and Financial Systems applications and processes.
• Interpret rules in accordance with laws, regulations, policies and current practices.
• May coordinate and supervise resources to ensure all assigned tasks are accurate and completed on time
• Utilize multiple information systems to access financial information.
• Maintain ledgers, registers, records of initial entry and control accounts.
• Prepare, implement and validate journal vouchers.
• Perform various reconciliation analysis
• Review others work for accuracy.
• Initiate resolution and reporting of discrepancies involving financial transactions.
• Assist in financial audits, compliance reviews.
• Act as liaison between Sheriff's Finance and County departments
• Represent MCSO Financial Bureau at meetings regarding activities and/or functions related to assigned unit.
• Evaluate, recommend and implement job process improvements.
• Effectively converse both verbal and written communication with peers and external contacts
• Provide information regarding departmental policies and procedures
• Assist other team members as needed
• Problem solving and initiative in resolving issues
• Ensure all required reporting (financial and other) associated with MCSO financial activity is completed in a timely manner
• Take initiative for investigating discrepancies, provide recommendations based on sound accounting practices and apply resolution as appropriate.
• Discuss items with supervisor ensuring consistency in application.
• Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the Supervisor.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer. The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs indoors and outdoors and requires travel to related locations during a scheduled workday, subject to County policies for vehicles used on County business. Tasks require manual dexterity to operate equipment as well as ability to manage frequent interruptions, time pressures, and high work volume. Position requires teamwork, concentration, accuracy, and ethical conduct.

Work environment

• Indoors
• Rarely outdoors, in temperatures above 90 degrees or below 40 degrees
• Conditions may rarely include use of stairs or ladders, high noise level, bright lighting.

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading and distinguishing colors
• Bending/kneeling, reaching, twisting
• Lifting floor to waist twenty five (25) pounds
• Lifting waist to shoulder twenty five (25) pounds
• Lifting shoulder to overhead fifteen (15) pounds
• Carrying a weight of twenty five (25) pounds for a distance of 100 feet
• Pushing/pulling a weight of twenty five (25) pounds for a distance of 100 feet

Social environment

• Frequent emergencies
• Constant Interruptions, time pressures
• High volume of work
• Handling multiple or complicated tasks
• Frequently changing or unscheduled tasks
• Accuracy, concentration/vigilance
• Decision making
• Working in a team environment in close physical proximity with others including public contact
• Conditions may rarely include overtime/rotating shifts.

Knowledge, Skills, and Abilities

Knowledge of

• Generally accepted accounting/financial service applications.

Skill in

• Good communication and organizational development skills

Ability to

• Comprehend and interpret financial data and information.
• Establish and maintain successful working relationships with peers, management, and external contacts.

Selection Procedure:

The hiring authority will select the successful candidate based on departmental needs. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Maricopa County Sheriff's Office