Senior Project Manager, Healthcare

Senior Project ManagerThe Senior Project Manager is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We'll challenge and inspire you to be your very best. We'll embrace what makes you unique and lift you up as you take chances. Here, you'll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to achieve your ambitions and build your legacy.ResponsibilitiesBudget Updates:Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposuresCoordinate the use of Oracle with Expedition to readily identify exposuresRequire the project team to track costs of field directives and back charges for forecasting purposesCreate detailed analysis of line-item exposures, particularly unit price contractsFollow the Forecasting Calendar for on-time completion of forecastsTeach the Standard Operating Procedures for budget updating to othersChange Order Management:Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scopeProvide the Owner with up-to-date status reports relating to ChangesRequire the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues which further allows for timely closure of Changes with SubcontractorsWork to recover all legitimate GC costs relating to Owner ChangesTrack the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likelyRequire the project team to track all field directives and back charges in Expedition for timely processing on a monthly basis, i.e. composite clean-up, hoisting time, etc.Project Close Out:Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documentsImplement the use of the Noncompliance Reporting SystemRequire the team to utilize the Work list System to organize and manage the completion of phases of the workUtilize the Completion-Compliance-Quality Form (CCQ) process for close-outTeach close out process to other SCCI employeesOwner/Sub Requisition Process:Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each monthProduce an effective Schedule of ValuesEstablish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to SubcontractorsReview the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to Subcontractors/VendorsCash Management:Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCIProduce an effective Schedule of Values which supports a strong cash flow positionReview each Subcontractors initial Schedule of Values to prevent overpaymentReview Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change OrdersProduce and update the cash model for the Owner to prevent surprisesProduce an accurate percent complete projection to support the SCCI financial management processMeeting Management:Establishes a meeting regiment for the Project Team which provides for effective communication and problem solvingFollow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc.Manage all meetings by agenda and work to time limitsContract Logs:Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracyConduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issuesSubcontractor Relationships:Establish a "Firm but Fair" approach to building relationships with SubcontractorsPromote an environment of organization and professionalism with SubcontractorsAddress issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impactExhibit B Purchasing Process:Work with the Project Team, including Superintendents and Estimators, to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documentsOrganize and administer a well-planned purchasing process to prevent the "Just in time" purchase of materialsUnderstand the priority of timely buy-out and gather the resources to meet the buy scheduleSchedule Management:Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logicTrack events, impacts, and changes in the schedule to allow for the management and prevention of delaysLead the Project Team to focus on critical path matters to prevent non-excusable delaysManage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOPProvide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the ContractTake decisive action with subcontractors that are impacting the scheduleProduce buy-out and procurement schedule and assist with writing monthly schedule narrative in conjunction with the Scheduling teamRisk Management:Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.Write timely notices to Owner and SubcontractorsSecure CCD authorizations before proceeding with ChangesTake immediate action when a non-performing Subcontractor is likely to cause impact to the ProjectWork to complete the submittal and coordination process no later than 180 daysTeaches a risk management regiment to others on the project teamOwner Relationship:Work to establish a trusting and professional relationship with the OwnerFocus on keeping the Owner well informed of important matters to prevent surprisesWork to secure a strong letter of recommendation from the Owner for SCCIQuality Management:Provide leadership in the utilization of the Quality Management Program on the project, which outlines quality expectationsParticipate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progressesImplement the use of the Nonconformance Reporting System to track and manage deficiencies in the workRequire the use of mock-ups to establish the quality expectations as defined in the Quality Management ProgramTeam Leadership:Strive to create synergy and a teamwork atmosphere on the projectLead by example by establishing the work ethic guidelines for the entire team and therefore establishes the boundaries and expectationsOrganize periodic team events and training sessions to advance the SCCI strategy of "Train & Develop Our People"Act immediately when personal conflicts emerge among the teamMentoring/Training:Oversee career and educational development of team personnelRequire the adherence of standard operation procedures and actively teach each processQual