11-Month Principal Clerk Bradford Elementary School

Principal Clerk, 11 Month Position

Haverhill Public Schools is a diverse environment and is proud to be an equal opportunity employer. All qualified candidates will receive consideration.

Announcement of Position:

Title of Position: Principal Clerk, 11 Month Position

Anticipated Opening(s) - Bradford Elementary

Work Year: 10 mos (181 days), 11 mos (201 days), 12 mos (227 days)

Effective Date of Employment: 2026-2027

Salary: $38,114 to $43,234

Organizational Relationship Authority: Directly responsible to the Principal of the School and/or his/her designee

Performance Responsibilities:

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greets public, receives visitors in school office and follows the proper protocol in allowing access to the building.
• Answers telephones, transfers calls to proper individual or department, takes messages and refers callers to appropriate staff members.
• Displays strong positive communication and interaction skills when dealing with co-workers, students, administrators, parents/guardians, visitors and/or the community.
• Opens, sorts and routes incoming mail and prepares outgoing mail.
• Schedules appointments.
• Prepares memos, correspondence and/or reports from handwritten copy, notes or verbal direction including posting updates to the school webpage and calendar.
• Scans and uploads digital copies to database.
• Maintains and organizes both digital and hard copy filing systems.
• Requisitions for textbooks, school supplies, equipment; other school related forms.
• Coordinates office and general school supply purchase orders; receives and assists and directs the distribution and storing of supplies and office materials, maintains office materials and office equipment inventory; maintains school/department purchase orders.
• Monitors and responds to radio communications.
• Prepares weekly payroll of personnel.
• Prioritizes assignments to assure efficiency and effectiveness and meets established timelines.
• Compiles school budget and performs related work.
• Collects fees and/or funds from student events related to student activities (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.).
• Records transactions necessary for keeping records of a checkbook for school funds including making bank deposits Student Activities as requested.
• Keeps up-to-date enrollment data; maintains student files.
• Keeps up-to-date personnel files.
• Maintains an organized and orderly office.
• Maintains the student information in the district database.
• Maintains accurate student and staff attendance.
• Verifies parents and guardian notes and investigates any discrepancies in attendance information; refers continuing student attendance concerns to the school principal and or his/her designee.
• Processes and tracks staff leave requests manually and in the district database system.
• Exercises considerable discretion in the management of and protection and release of confidential information of both student and staff and in the interpretation and administration of policies and procedures.
• Displays ethical and professional behavior in communicating and working with staff, students and community members.
• Participates on the Building Crisis Response Team.
• Provides teachers with all necessary data and forms.
• Training will be provided to all Principal Clerks as necessary in order to fulfill their job duties and responsibilities.
• Performs all other general duties as indicated by the Principal and his/her designee.

Qualifications:

• High School Diploma or GED is required
• Post-secondary education / training preferred or relevant life experience.
• Secretarial and/or clerical experience preferred.
• Excellent interpersonal skills.
• Strong effective time management planning capabilities.
• Performs all clerical work in the office with little supervision.
• Self-motivated and able to work without direct supervision.
• Professional verbal and written communication skills.
• Ability to multi-task when necessary. Skills to operate standard office equipment including use of computer applications and various business machines.
• Perform data entry and word processing. The data entry will include: daily student attendance; daily staff attendance; current enrollment data; student information; budget document; supply orders; other data as required.
• Knowledge of Microsoft Office applications and familiar with Apple software, SchoolBrains, and Budgetsense.
• Bi-lingual Preferred
• Previous experience in a school environment
• Such alternatives to the above qualifications as the building principal or his/her designee may find appropriate and acceptable.

Closing Date for Receipt of Application: Until Filled