Administrative Assistant

Job Description

Job Description

We are looking for a bilingual Spanish Administrative Assistant to provide dependable operational support for a busy team in Merced, California. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can keep administrative activities running smoothly. The role involves coordinating schedules, preparing business documents, and supporting meetings with accuracy and professionalism.

Responsibilities:
• Coordinate calendars for staff and board participants, arranging meetings, appointments, and travel details to support daily operations.
• Develop and organize meeting materials, including agendas, reports, and follow-up documentation for internal and board-related discussions.
• Record and distribute clear meeting notes and minutes to ensure accurate documentation of decisions and next steps.
• Create and update presentations, spreadsheets, and written materials to support administrative and reporting needs.
• Maintain organized electronic and physical records, ensuring documents are easy to retrieve and properly filed.
• Provide bilingual Spanish-English administrative support to facilitate effective communication with internal and external stakeholders.

• Fluency in both Spanish and English, with the ability to communicate professionally in verbal and written formats.

• Previous experience in an administrative support or office coordination role.

• Proficiency with electronic filing systems as well as maintaining paper-based records.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Experience preparing documents such as reports, spreadsheets, presentations, and meeting materials.

• High attention to detail and accuracy when handling schedules, records, and correspondence.

Please contact Robert Half at View phone number on us.fitly.work for immediate consideration.