Part-Time Office Assistant

Job Description

Job Description

Salary: $17-$19 Hourly

Part-Time Office Assistant

Northside Youth and Senior Service Center
Part-time | Onsite | MondayFriday, 8:30 a.m.1:30 p.m.
$17$19 per hour

Position Summary

Northside Youth and Senior Service Center is seeking a dependable, organized, and welcoming Part-Time Office Assistant to provide daily administrative and front-office support.

The Office Assistant will greet visitors, answer telephone calls, maintain files and records, assist with correspondence and data entry, and provide general support to agency staff. This position requires professionalism, attention to detail, confidentiality, and a commitment to providing respectful service to youth, seniors, families, volunteers, and community partners.

This is an onsite, nonexempt position working approximately 25 hours per week. The position does not supervise staff.

Primary Responsibilities

• Greet visitors and direct them to the appropriate staff member or department.
• Answer, screen, and route incoming telephone calls.
• Respond to general questions and take accurate messages.
• Receive, sort, and distribute mail and deliveries.
• Prepare letters, forms, labels, copies, and other office materials.
• Complete data entry and maintain accurate electronic and paper records.
• Scan, copy, file, and organize documents.
• Assist with scheduling appointments, meetings, and room reservations.
• Help prepare meeting rooms, sign-in sheets, packets, and other materials.
• Maintain office supplies and notify the appropriate staff member when items need to be ordered.
• Assist staff with routine administrative projects and program-related tasks.
• Maintain a clean, organized, and welcoming reception and office area.
• Protect the confidentiality of client, employee, donor, financial, and organizational information.
• Perform other related duties based on agency needs.

Required Qualifications

• High school diploma or equivalent.
• Strong customer-service and interpersonal skills.
• Clear verbal and written communication skills.
• Strong organization and attention to detail.
• Basic computer skills, including email, word processing, and data entry.
• Ability to use Google Workspace or comparable office software.
• Ability to manage several tasks while remaining accurate and professional.
• Dependability, punctuality, and the ability to maintain a consistent daytime schedule.
• Ability to work respectfully with people from diverse backgrounds.
• Professional judgment when handling sensitive and confidential information.
• Commitment to the mission of Northside Youth and Senior Service Center.

Preferred Qualifications

• At least one year of office, receptionist, customer-service, or administrative experience.
• Experience working in a nonprofit, community-service, senior-service, or youth-service setting.
• Experience maintaining electronic and paper filing systems.
• Familiarity with office equipment, including printers, scanners, and multiline telephone systems.

Schedule

The regular schedule is:

Monday through Friday
8:30 a.m.1:30 p.m.
Approximately 25 hours per week

This position is expected to work onsite. Occasional schedule adjustments may be requested based on agency activities and operational needs.

Compensation and Benefits

The hourly range is $17-$19, depending on relevant experience and qualifications.

Benefits for eligible part-time employees may include:

• Prorated paid time off
• Paid holidays that fall on regularly scheduled workdays
• Participation in the agencys 403(b) retirement plan according to plan terms
• Employee assistance program
• Professional-development and training opportunities

Equal Employment Opportunity

Northside Youth and Senior Service Center is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other status protected by applicable law.

This description is intended to summarize the positions general responsibilities. Duties may be modified based on the evolving needs of Northside Youth and Senior Service Center.