Accounting Associate II

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State. Department of Administrative and Financial Services (DAFS) Opening Date: June 18, 2026 Closing Date: July 2, 2026 Job Class Code: 6504 Grade: 16(Admin Services) Salary: $18.76 - $27.03 per hour Position Number: 02000-3300 Location: This is a full-time position located in Augusta without the ability to telework. Job Title: Accounting Associate II – Recovery Division As an Accounting Associate II within the Recovery Division, you will be responsible for: Receiving, distributing, and processing cash, checks, credit card, and ACH payments daily from DHHS offices statewide. Recording all incoming receipts appropriately upon arrival to ensure proper tracking and reporting, and ensuring all payments are posted to the general ledger within three business days. Reviewing and verifying backup, preparing for mail carrier pickup/delivery, and monitoring the Cash Management team’s electronic mailbox for proper work distribution. Preparing and processing payment transactions for the Benefit Recovery line of business, and completing monthly credit card documents for DHHS merchant accounts and MaineCare enrollment fees. Identifying priorities, organizing and delegating work to team members in coordination with management expectations. Serving as the first point of contact for the team; responding to inquiries, resolving issues, and determining when escalation to management is required. Reviewing overall cash‑management operations, identifying improvement opportunities, implementing process changes, and standardizing procedures to increase operational efficiency. Working with internal and external customers to appropriately deposit funds and identify opportunities to improve and standardize processes. Qualifications: Minimum Qualifications: Entry‑level to intermediate training, education, and/or experience in office and administrative support functions must demonstrate competency in conducting research, compiling data, providing customer assistance, and using independent judgment to make determinations on routine business matters. All positions in this classification assume the qualifications of Accounting Associate I. Good critical‑thinking skills and flexibility to adapt to a fast‑paced environment. Proven ability to schedule work, delegate, instruct, review, and monitor the work of support staff. Prior experience and/or education that demonstrates knowledge of GAAP/GASB, accounting data analysis, and accounting reconciliations. Application Information: If you have questions about this position, please contact Shawn Warren at View email address on click.appcast.io. Application instructions: Please upload your current resume and cover letter addressing the competencies listed above. Please submit all documents in PDF format. To request a paper application, please contact View email address on click.appcast.io. Equal Opportunity Employer Statement As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment for applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting. #J-18808-Ljbffr