Administrative Coordinator

Description

Job Summary: The Administrative Coordinator will provide comprehensive administrative and operational support across both Walk-On's Sports Bistreaux and Smalls Sliders. This role will help ensure the organizations operate efficiently by managing office operations, coordinating travel and meetings, supporting company events, and assisting with culture and employee engagement initiatives.

This role will work closely with the Chief of Staff to support organizational priorities and create a professional, organized, and engaging workplace environment. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. This individual should be a strong communicator who takes initiative, anticipates needs, and consistently follows through.

Key Responsibilities:

• Office Operations & Administration: Oversee day-to-day office operations and ensure the workplace is organized, well supplied, and functioning efficiently across both organizations. Manage office supplies, snacks, beverages, mail, packages, deliveries, maintenance, and relationships with office vendors and service providers.

• Meeting & Event Coordination: Support the planning and execution of internal meetings, team events, conferences, and other company gatherings. Coordinate meeting spaces, catering, materials, supplies, and other event logistics.

• Travel Coordination: Coordinate business travel arrangements, including flights, hotels, rental cars, and itineraries for as needed. Support travel planning for meetings, conferences, and company events.

• Culture & Employee Experience: Support culture initiatives and employee engagement across both organizations, including new hire onboarding, team celebrations, employee recognition, internal communications, and other programs that create a welcoming, connected, and positive workplace.

• Special Projects & Organizational Support: Assist with special projects and other organizational priorities as needed. Demonstrate flexibility and a willingness to take ownership of tasks that support the broader needs of the organizations.

• Expense Management: Coordinate expense reports and related documentation, ensuring timely submission, accuracy, and appropriate follow-up.

Preferred Qualifications:

• Background supporting a corporate office or leadership team.

• Demonstrated ability to coordinate meetings, events, travel, or employee engagement activities.

• Ability to work effectively across multiple teams or organizations.

Skills and Competencies:

• Exceptional organization and attention to detail.

• Strong communication and relationship management skills.

• Proactive, resourceful, and solutions-oriented with the ability to anticipate needs.

• Strong time management and prioritization skills.

• Professionalism, discretion, and sound judgment.

Working Environment:

• In office (Monday - Thursday) with remote work on Fridays

Travel Requirement:

• Limited Travel (Less than 5%)

EEO Statement:

It is the policy of Smalls Sliders to provide equal employment opportunities for all applicants and team members without regard to race, color, religion, sex, age, marital status or civil partnership, national or ethnic origin, pregnancy or maternity, veteran status, uniformed service (as defined by 10 U.S.C. §101 (a)(5)), protected disability status, genetic information, sexual orientation, gender identity, gender reassignment, or gender expression, or any other characteristic protected by statute or law.