Learning Management System Administrator

Learning Management System Administrator

This position is responsible for the maintenance and efficient running of OCCC's Learning Management System (LMS) and is a liaison between the Center for Learning and Teaching and several other departments. As part of the CLT team, this person will lead a support system for students, faculty, and staff as they use the College's LMS and other technologies. The LMS Administrator will work to diagnose and correct issues with and improve the functionality of the LMS by providing all levels of support within the CLT team and will function as the primary point of contact for LMS and technical support. When required, this position will communicate with internal and external entities to identify potential issues and work with them to find solutions. This person will also develop and lead faculty trainings, create various resources regarding the LMS as well as other learning technologies, and work on various CLT and Academic Affairs projects and initiatives.

Reports To - Director of the Center for Learning and Teaching

What position(s) reports to this position? - N/A

Minimum Education/Experience - Bachelor's degreeMinimum (3) years' full time work experience in an educational setting that includes a combination of technical support, LMS experience, technology training creation and facilitation, and/or creating accessible content. Equivalency/substitution: An Associate's degree will be considered if combined with minimum (5) years' full-time work experience in lieu of Bachelor's degree. Less experience will be considered if combined with technical certifications (ex. CSS, JavaScript, HTML, etc.) and/or a higher degree.

Required Knowledge, Skills & Abilities - Knowledge: Exceptional proficiency with computers, the Internet, and technology Positive attitude Significant experience using Office 365 (Outlook, Word, PowerPoint, etc.) Knowledge of WCAG, 508, and ADA web accessibility standards and ability to create accessible videos and documents Skills: Strong interpersonal, customer service, and active listening skills Exceptional problem-solving and organizational skills Basic writing and researching skills Effective public speaking skills Knowledge of IT best practices regarding computer system maintenance Experience researching and using new technologies in an educational environment Abilities: Ability to communicate effectively by phone, email, and in-person Ability to work in a busy and diverse team environment Ability to work effectively as part of a project team Ability to troubleshoot a wide variety of basic PC and browser issues Ability to give presentations Ability to diagnose complex technological issues and identify appropriate solutions Ability to easily learn and teach new skills and technologies as well as create and present trainings Ability to use HTML, CSS, and JavaScript to resolve LMS issues, increase site accessibility, and enhance site functionality

Physical Demands/Working Conditions - PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: The work is light work which requires the person in this position to occasionally exert up to 20-25 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required: This position requires the person to frequently move about the office and OCCC campus. This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations. This position requires the person to frequently remain in a standing and stationary position. This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of the wrists, hands, and/or fingers. This position requires the person to occasionally ascend/descend stairs, a ladder, scaffolding, ramp, etc. to perform the essential functions of the position. This position requires the person to frequently position self to access materials that may be above head or at ground level. This position requires the person to frequently position self to work with computer equipment and/or to instruct or assist faculty and staff. This position requires the person to use upper and lower body to exert force up to 20 pounds to push, pull or lift materials or equipment. This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. Work is performed in a relatively safe, secure, and indoor office or classroom setting. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Work is performed during normal office hours; other days and times may be needed to support the mission and vision of the College or the CLT.

Preferred Qualifications - Master's degree(2) years of experience in education with experience in LMS administration, teaching in an LMS, and creating and running SQL queries

Required Training - Quarterly compliance training as assigned by institution.

Work Hours - Working hours may include the typical Monday-Friday 8:00 a.m.-5:00 p.m. CLT operating hours along with some regular and/or occasional evening and weekend hours in response to any technical issues and/or changes to the CLT's operating hours to continue to meet the growing online support needs of faculty, staff, and students.

Department - Center for Learning & Teaching

HR Contact - Adrianna Hunter

Special Instructions to Applicants - Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript conferring highest degree. Use "Other Document" if attaching a copy of technical certification Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at View phone number on click.appcast.io, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties

Job Duties (Position Specific) - To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement) - Provides prompt and daily assistance with OCCC's Learning Management System (LMS) as well as basic and complex technology issues relating to Office 365, email, Adobe, Zoom, general computer/browser issues, and other software support to students, faculty, and staff via phone, email, Zoom, and/or in-person consultations Serves as the lead and primary point of contact for the LMS support desk team and works with the CLT Director to maintain effective processes for providing support Responds to & resolves basic and complex technical issues with the LMS and various instructional technologies as part of the CLT team Communicates issues and solutions effectively and promptly with other departments and/or other CLT staff members Submits support tickets to the LMS vendor and other vendors to resolve technical issues & communicates those resolutions with the CLT team and any other relevant departments Troubleshoots end-user issues with web browsers, software, and learning technologies Records and tracks support requests Communicates and maintains relationships with other entities (internal departments and external entities to OCCC) related to technical issues, needed changes to the LMS, etc. Maintains relationships with all other OCCC departments for effective and efficient operation Ensures that information from other OCCC systems is accurately communicated to the LMS and runs scheduled LMS processes and files promptly Manages and oversees LMS processes related to the academic reporting of grades, never attendeds, and other reports Communicates with the ITS Help Desk to resolve technical problems, LMS issues, and end user account issues as needed Analyzes technical issues to identify patterns and develops and implements strategies to prevent or resolve those issues Develops and presents training to faculty, staff, and students on the LMS, new classroom technologies, and other software/platforms Assists in developing, updating, and maintaining an instructional technology knowledge base of accessible documents and videos, including user instructions, best practices, and how-to tips for the LMS and other technologies for faculty and students Responsible for the maintenance, support, and full implementation of all LTI external tool integrations and plugins. Leads faculty support and training regarding Section 508 compliance and accessibility standards to assist faculty in creating and maintaining accessible course content Serves as lead for faculty and student support, troubleshooting, and training/resource needs for any online proctoring services utilized by OCC Makes improvements and updates to the CLT's web pages in collaboration with the CLT team Provides LMS data and reports as needed Assists with the purchasing, updating, and maintaining of CLT computers & technology Identifies and carries out tasks related to restoring and improving LMS site functionality by using CSS, HTML, JavaScript, and other methods as necessary Responsible for the backing up and maintaining of course archival data from the LMS Works on and advises regarding various Academic Affairs and CLT initiatives as needed

Job Duties (Safety / Policy & Procedures) - Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures Contribute