HR Coordinator

Job Description

Job Description

Human Resources Coordinator Polaris Rehabilitation & Care Center | Cheyenne, Wyoming Why Join Polaris Rehabilitation & Care Center?

At Polaris Rehabilitation & Care Center, joining our team means becoming part of an organization where people, culture, and resident care are closely connected. Our Human Resources team plays an important role in supporting employees, strengthening recruitment and retention, maintaining compliance, and helping facility leadership build a dependable workforce.

✔ Collaborative, team-oriented environment
✔ Opportunity to develop broad Human Resources experience
✔ Direct partnership with facility and organizational leadership
✔ Meaningful role supporting employees throughout the employment lifecycle
✔ Opportunities for professional growth and advancement

Position Overview

Polaris Rehabilitation & Care Center is seeking an organized, dependable, and people-focused Human Resources Coordinator to support the day-to-day Human Resources functions of our skilled nursing and rehabilitation community.

The HR Coordinator will support recruitment, onboarding, employee records, payroll and timekeeping processes, benefits administration, employee relations, training compliance, and general HR operations . This position serves as an accessible resource for employees and managers while helping ensure HR processes are completed accurately, timely, and consistently.

This role is ideal for an HR professional who enjoys working directly with employees, managing multiple priorities, and supporting a fast-paced healthcare environment. The HR Coordinator will work closely with the Administrator, department leaders, and regional/corporate Human Resources leadership to support the workforce needs of the facility.

Key Responsibilities Recruitment & Staffing Support

• Coordinate recruitment activities for open facility positions

• Maintain and update job postings through approved recruiting platforms

• Review applications and assist with identifying qualified candidates

• Conduct initial candidate screening and coordinate interviews with department leaders

• Maintain regular communication with candidates throughout the hiring process

• Assist hiring managers with recruitment strategies for difficult-to-fill positions

• Coordinate job fairs, open houses, hiring events, community partnerships, and other recruiting initiatives

• Maintain accurate records of open positions, applicants, interviews, offers, hires, and staffing needs

• Support recruitment and retention initiatives designed to reduce vacancies, turnover, overtime, and agency utilization

• Promote a positive and professional candidate experience from initial contact through onboarding

New Hire Onboarding & Employee Records

• Coordinate the pre-employment and onboarding process for new employees

• Ensure required pre-employment screenings, background checks, credentials, and other documentation are completed before employees begin work, as applicable

• Coordinate completion of Form I-9 and other required employment documentation

• Verify applicable professional licenses and certifications and assist with ongoing credential tracking

• Prepare and maintain new-hire paperwork and personnel records

• Coordinate new employee orientation and communicate onboarding expectations to new hires and department leaders

• Ensure personnel files are complete, organized, confidential, and maintained according to established requirements

• Process employee status changes, transfers, promotions, compensation changes, and separations

• Maintain accurate employee information within applicable HR and payroll systems

Payroll, Timekeeping & Attendance Support

• Assist with facility payroll preparation and review each pay period

• Review employee timecards for missing punches, discrepancies, and required corrections

• Coordinate with supervisors to obtain appropriate approvals for timekeeping adjustments

• Assist with monitoring overtime, attendance, PTO, and other payroll-related information

• Ensure approved PTO and employee status changes are appropriately reflected in HR/payroll systems

• Communicate payroll discrepancies to the appropriate manager or HR/payroll resource

• Maintain accurate documentation supporting payroll and timekeeping changes

• Assist employees with routine payroll and timekeeping questions

Employee Relations & HR Support

• Serve as an accessible Human Resources resource for employees and department leaders

• Respond professionally to employee questions regarding policies, procedures, payroll, benefits, attendance, and other employment matters

• Assist leadership with documenting employee coaching, corrective action, attendance concerns, and performance issues

• Escalate significant employee relations concerns, complaints, investigations, or compliance issues to appropriate HR leadership

• Assist with employee investigations and collection of documentation as directed

• Support consistent application of facility and organizational policies

• Assist with employee recognition, engagement, and retention initiatives

• Support employee communication regarding HR programs, policies, benefits, and organizational initiatives

• Maintain confidentiality and appropriate professional boundaries when handling sensitive employee information

Benefits & Employee Programs

• Assist employees with benefits enrollment processes and general benefits questions

• Provide employees with appropriate benefits resources and enrollment information

• Support communication regarding health, dental, vision, retirement, and other available employee programs

• Assist with employee benefit changes and qualifying-life-event documentation as appropriate

• Support employee referral, recognition, Care Cash, and other organizational programs

• Coordinate with corporate or regional HR resources when employee questions require additional review

Compliance & Credential Tracking

• Monitor required licenses, certifications, training, and employment documentation

• Assist with tracking CNA and nursing credentials and other position-specific requirements

• Maintain confidentiality of employee and employment-related records

• Support completion and maintenance of required HR documentation

• Assist with internal audits of personnel files and employment records

• Support facility survey readiness by ensuring HR documentation is organized and accessible

• Assist with required employment postings and workforce-related compliance activities

• Immediately communicate identified compliance concerns to appropriate leadership

• Perform HR responsibilities in accordance with facility policies and applicable federal and Wyoming employment requirements

Employee Engagement & Retention

• Assist with new-hire follow-up and employee check-ins

• Support employee recognition and appreciation activities

• Assist with retention initiatives and identification of workforce trends

• Coordinate exit interviews and maintain separation documentation

• Help identify recurring employee concerns and communicate trends to leadership

• Promote a professional workplace culture centered on communication, accountability, teamwork, and resident care

• Support initiatives that improve employee engagement and strengthen the overall employee experience

HR Reporting & Administrative Support

• Maintain HR trackers, staffing reports, recruitment information, and other workforce data

• Provide requested HR updates to the Administrator and HR leadership

• Track vacancies, new hires, separations, turnover, credentials, and other HR metrics as assigned

• Prepare HR documentation, correspondence, reports, and employee communications

• Maintain organized electronic and physical HR records

• Participate in leadership meetings and provide HR updates as appropriate

• Perform additional Human Resources and administrative responsibilities as assigned

Qualifications

• High school diploma or equivalent required

• Associate's or bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred

• Previous Human Resources, recruiting, administrative, payroll, or healthcare experience preferred

• Experience in skilled nursing, long-term care, senior living, or another healthcare environment strongly preferred

• Working knowledge of recruitment, onboarding, personnel records, payroll/timekeeping, and employee relations practices preferred

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to handle confidential and sensitive information professionally

• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment

• Strong interpersonal skills and ability to build effective relationships with employees and leadership

• Comfortable using HRIS, payroll, applicant tracking, and Microsoft Office systems

• Ability to approach employee concerns professionally, objectively, and consistently

• Commitment to supporting a positive workplace culture and exceptional resident care

Benefits

• Competitive compensation

• 401(k) retirement plan

• Health, dental, and vision insurance

• Paid Time Off (PTO)

• Care Cash Program

• Employee Referral Bonus Program

• Professional development opportunities

• Supportive and collaborative work environment

• Opportunities for advancement within Human Resources and healthcare operations

Grow With Us

The HR Coordinator position provides an opportunity to develop experience across nearly every area of Human Resources, including recruitment, employee relations, payroll, benefits, compliance, retention, and workforce management .

At Polaris Rehabilitation & Care Center, we are committed to developing employees who want to grow their careers. This role can provide a strong foundation for continued advancement into broader Human Resources and healthcare leadership responsibilities.

About Us

Polaris Rehabilitation & Care Center proudly serves the Cheyenne, Wyoming community by providing skilled nursing, rehabilitation, long-term care, and post-acute services.

Our mission is to make every resident feel cared for , and we recognize that accomplishing that mission begins with recruiting, developing, and retaining employees who are committed to exceptional care.

Our Human Resources team helps create an environment where employees feel supported, expectations are clear, and leaders have the workforce resources necessary to provide excellent resident care.

Apply Today

If you are organized, people-focused, and interested in developing your Human Resources career within healthcare, we encourage you to apply.

Join Polaris Rehabilitation & Care Center and help us build, support, and retain a team dedicated to making every resident feel cared for.

Equal Opportunity Employer

Polaris Rehabilitation & Care Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic in accordance with applicable federal, state, and local laws.

Reasonable Accommodation

Polaris Rehabilitation & Care Center is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. Applicants requiring assistance should contact Human Resources.

Physical Requirements

• Ability to sit and work at a computer for extended periods

• Ability to regularly walk throughout the facility and interact with employees and department leaders

• Ability to operate standard office equipment and maintain electronic and physical records

• Ability to communicate effectively in person, by telephone, and electronically

• Ability to perform the essential functions of the position with or without reasonable accommodation