Assistant Administrator

Job Description

Job Description

Salary: $45k - $65k DOE

Assistant Administrator

Titusville Towers Assisted Living Facility (120-Unit Assisted Living Facility)

Titusville Towers Assisted Living Facility is seeking a dedicated and experienced Assistant Administrator to support the daily operations, regulatory compliance, and overall success of our 120-unit Assisted Living Facility. This position works closely with the Administrator to ensure high-quality resident care, effective staff management, regulatory compliance, and efficient facility operations.

Position Responsibilities Include:

• Assist the Administrator in the overall management and operation of Titusville Towers Assisted Living Facility.
• Serve as Administrator in the Administrators absence and make operational decisions as needed.
• Support compliance with all applicable Agency for Health Care Administration (AHCA) regulations, policies, procedures, and licensing requirements.
• Assist with preparation, organization, and submission of required state and regulatory reports.
• Participate in AHCA surveys, inspections, audits, and corrective action plans.
• Oversee daily facility operations including:
  • Resident services
  • Admissions and move-ins
  • Resident transitions/discharges
  • Dining services
  • Housekeeping
  • Transportation
  • Activities
  • Medication management coordination
  • Emergency response procedures
• Assist with staff scheduling, coverage, performance management, and employee relations.
• Participate in recruitment, interviewing, onboarding, training, and evaluation of employees.
• Promote teamwork, accountability, and a positive work environment.
• Communicate effectively with residents, families, staff, vendors, and outside agencies.
• Respond to resident and family concerns in a timely and professional manner.
• Monitor emergency systems, including the ER call system, and ensure proper follow-up.
• Assist with payroll processes, employee documentation, and administrative functions.
• Maintain accurate records and documentation required by facility policy and regulatory agencies.
• Work with families and appropriate parties regarding resident discharges, transfers, and vacating of units.
• Ensure facility policies and procedures are followed consistently.

Minimum Qualifications:

• Proven leadership or management experience in an assisted living, long-term care, healthcare, or related setting.
• Previous Assisted Living Facility management experience preferred.
• Knowledge of AHCA regulations and assisted living operations preferred.
• Strong organizational skills with attention to detail and the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and general computer applications.
• Ability to work independently and make sound decisions.
• Valid Florida Drivers License required.

Education and Experience:

• High school diploma or equivalent required.
• Associate degree or higher in healthcare administration, business administration, or related field preferred.
• Prior experience in assisted living, long-term care, healthcare administration, or a related environment required.
• ALF Core Certification or willing to obtain certification.

Required Pre-Employment Screening:

• Physical examination (paid by employer)
• Drug screening (paid by employer)
• Background screening (paid by employer)

Benefits:

• Health, Dental and Vision Insurance
• Life Insurance
• Vacation Leave
• Sick Leave
• 457b

Starting Salary:
$45,000 - $65,000 annually (depending on qualifications and experience)

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