Program Coordinator

Overview Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for a Program Coordinator, Strategic Research Team in our National Center office located in Dallas, TX . This position is a temporary role with an end date no later than June 30, 2027. This position will work in a hybrid setting (in the office at least 2 days a week, as needed) at our Dallas office. To support you, you will have access to Heart U, our award‑winning corporate university, as well as additional training and support, locally. Benefits You will have access to Heart U, our award‑winning corporate university and additional local training and support. Responsibilities The Program Coordinator provides administrative and technical support services within the Association's strategic research awards team, focusing on process and day‑to‑day management. Conduct data quality reviews for the team and assist investigators and their institutional officers in understanding and interpreting the Association's policies and procedures to ensure compliance with research awards. Awards Management Manages notification to research applicants and institutions Manages grant agreements for awarded projects Manages award activation process (collecting forms and resolving concerns) Supervises awards for compliance with American Heart Association policies and procedures Manages active awards, change requests, and related inquiries Reviews annual financial reports for compliance with policies Monitors periodic scientific report submissions Provides information and consultation to all customer groups (awardees, institutional personnel, and sponsors) Special Projects Supports the team through assistance with scheduling meetings, follow‑up with attendees, proofreading documents, preparing for applicant webinars, repairing and leading applicant webinars Data Quality Reviews to evaluate the accuracy of information and reports Supports annual institutional audit Assist management with special projects as needed/assigned Qualifications High School Diploma or GED Minimum three (3) years of related experience required Demonstrated evidence of strong customer service and organizational skills Ability to communicate information accurately and effectively to a variety of audiences Experience working with databases and electronic reporting tools Strong attention to detail Strong computer skills (Word, PowerPoint, Excel) Preferred Skills Bachelor’s degree from a four‑year college or university Experience managing application, notification, and awards processes preferred Experience in research administration with a funding organization Experience/proficiency with an electronic research administration system Experience working with volunteers, particularly science volunteers Compensation & Benefits Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs, based on the type of position. Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities #J-18808-Ljbffr American Heart Association