Operations Coordinator

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Operations Coordinator 6 days ago Requisition ID: 1031 Salary Range: $29.00 To $35.00 Hourly Employment Type: Full-Time/Salary Non-Exempt Wage: Hourly wage of $29.00 - $35.00 ($60,320 - $72,800 annualized) Reports To: Deputy Director of Administration & HR Work Schedule: Four Day Work Week: Two (2) days in office, two (2) days remote. However, there may be certain circumstances, like pressing deadlines or peak business periods, where it becomes necessary for the organization to temporarily switch to a five-day work week. WHY THIS ROLE, WHY NOW Operations are the backbone of any organization fighting for transformative change — and at EnviroVoters, that work matters. As we grow our capacity to advance climate justice across California, we need someone who can keep things running smoothly, anticipate what’s needed before it’s asked for, and bring precision and care to every task. The Operations Coordinator will be a key support to our Senior Leadership Team and Human Resources function, ensuring that the day-to-day infrastructure of EnviroVoters and the Ed Fund runs efficiently and professionally. If you thrive in a fast-paced environment, take pride in getting the details right, and want your work to directly enable a mission-driven organization to operate at its best — we want to hear from you. WHAT MAKES THIS ROLE DISTINCTIVE Four-day work week for most of the year, with five-day weeks during peak periods. Direct support to senior leadership — your organizational contributions will be felt across the entire organization. A collaborative, mission-driven team committed to racial justice, environmental equity, and bold policy change. Comprehensive benefits package, including health, vision and dental coverage, 401(k) with employer match, 12 days PTO, 12 holidays, a year-end office closure, and additional benefits that support employee well‑being and work‑life balance. POSITION SUMMARY Reporting to the Deputy Director of Administration & HR, the Operations Coordinator performs a wide range of administrative and operations support activities for the Senior Leadership Team and Human Resources. This role is central to the efficient functioning of EnviroVoters and the Ed Fund. It requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities professionally and with good judgment. KEY PRIORITIES Leadership and Operations Support Manage complex calendars for the Senior Leadership Team, ensuring alignment with organizational priorities. Schedule and coordinate travel arrangements for leadership and staff. Prepare agendas, generate reports, create presentations, and support meeting logistics including conference calls and virtual meetings. Prepare written responses to routine inquiries and draft correspondence, memos, and emails. Financial and Contract Administration Credit management – maintain online credit card request form, transfer submissions to a tracking spreadsheet, ensure proper coding and documentation, and manage receipt collection and reconciliation of recurring charges. Oversee the contract preparation process – drafting contracts, obtaining approvals and signatures, distributing executed documents, and maintaining organized contract files. Receive, review, and process invoices and reimbursements for accuracy and policy compliance, including reimbursements for Senior Leadership. Office and Information Management Receive deliveries; open, sort, and distribute incoming correspondence. Maintain and order office supply inventories and coordinate maintenance of office equipment. Assist with Intranet maintenance, including uploading new hire photos and updating content as needed. Maintain electronic and hard copy filing systems. Greet and assist visitors; maintain polite, professional communication via phone, email, and mail. Perform general clerical duties including photocopying, scanning, and mailing. Resolve administrative problems and inquiries. Other duties as assigned. WHAT WE NEED FROM YOU Proven administrative or operations support experience, with a strong track record of reliability and accuracy. Proficiency in Microsoft 365, including Teams, OneDrive, Word, Excel, PowerPoint, and Outlook. Excellent written and verbal communication skills. Strong organizational and time‑management skills with the ability to manage multiple priorities without dropping the ball. High degree of attention to detail and problem‑solving ability. Experience with data entry and comfort working with spreadsheets and tracking systems. Ability to anticipate the needs of others and ensure a seamless, positive experience. Comfort working in a fast‑paced environment with shifting priorities. Knowledge of and commitment to diversity, equity, and inclusion. Ability to engage with diverse staff and leadership to foster collaboration across departments. ADDITIONAL STRENGTHS WE WELCOME Experience with project coordination or event logistics. Familiarity with office equipment such as printers, scanners, and mail systems. Customer service background that supports positive interactions with external partners and colleagues. Basic accounting knowledge for handling invoices and expense processing. Knowledge of office management systems and procedures. As part of this commitment, we will ensure that people with disabilities are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process and to perform essential job functions, please contact View email address on click.appcast.io. We are equal opportunity employers and do not discriminate in hiring or employment based on race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, generous benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience. #J-18808-Ljbffr