Data Coordinator II

Job Responsibilities:

• Maintain electronic and physical calibration records for laboratory instruments and equipment.
• Review and process calibration, commissioning, qualification, and validation documentation.
• Enter calibration and maintenance data into asset management systems, including Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE-related databases.
• Generate calibration and maintenance recall and status reports.
• Initiate quality investigation forms for instruments found outside acceptable tolerance limits.
• Coordinate calibration and qualification service schedules between external vendors and internal customers.
• Track equipment assets and manage asset induction into applicable asset management systems.
• Coordinate shipping, receiving, and tracking of laboratory instruments and equipment sent to external calibration vendors.
• Track purchase orders, service costs, and related operational metrics.
• Provide routine status updates and communications to key stakeholders.
• Escort external vendors into controlled laboratory spaces.
• Support internal and external audits, projects, and data integration activities.

Skills:

• Database management and data entry
• Documentation processing and records management
• Calibration and maintenance tracking
• Laboratory equipment and asset management
• Calibration and qualification coordination
• SAP and asset management databases
• Blue Mountain Regulatory Asset Manager (RAM) and ASPIRE databases
• Vendor scheduling and coordination
• Report generation and data tracking
• Purchase order and cost tracking
• Shipping, receiving, and equipment tracking
• Quality investigation documentation
• Audit support and stakeholder communication

Education/Experience:

• Experience in data coordination, database administration, documentation processing, or asset management.
• Experience maintaining records and processing data related to laboratory instruments, equipment calibration, or maintenance.
• Familiarity with calibration and qualification documentation, including commissioning and validation records.
• Experience with SAP, Blue Mountain RAM, ASPIRE, or similar asset management systems is relevant.
• Strong organizational skills and attention to detail for maintaining accurate records and tracking equipment.
• Ability to coordinate with internal stakeholders and external service vendors.
• Experience supporting audits and working with quality-related documentation is preferred.