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HAUGHTON HIGH SCHOOL - SCHOOL SECRETARY

Bossier Parish Schools

Benton, LA
QUALIFICATIONS:
  1. High school diploma or equivalent.
  2. Demonstrates competence in use of computer and office machines.
  3. Familiar with use of computers, printers, fax machines, calculator, new technology equipment and devices as required by the district.
  4. Additional criteria as the Superintendent may establish.
REPORTS TO: Principal
SUPERVISES : None

JOB GOAL: To perform assigned duties efficiently and in a manner, which will facilitate the smooth functioning of the school and its programs.

PERFORMANCE RESPONSIBILITIES:
  1. Maintains the following records as assigned by principal such as:
    1. Financial Records
      1. Cash Receipts Journal
      2. Cash Disbursement Journal
      3. Checks and Deposits
      4. Financial Statements
    2. Student
      1. Gains and Losses
      2. Attendance/Absentees/Excuses
      3. Permanent Record
      4. Cumulative Records
      5. Request / send records
      6. Assemble registration packets for new students
      7. Prepare former students' official transcript to be mailed or picked up
      8. Mail official transcripts to colleges and students
      9. Verify student graduation dates for companies and back ground checks
    3. Teachers
      1. Attendance
      2. Personnel Files
    4. Bus driver's attendance, as assigned by the principal
    5. Maintains sick and annual leave for 12 month employees
  2. Receives and distributes mail.
  3. Types correspondence and handbook materials, as requested by the principal.
  4. Maintains a school filing system.
  5. Duplicates office materials.
  6. Conducts proper office equipment maintenance and reports the need for repair.
  7. Has a working knowledge of office computer skills, including Illuminate.
  8. Prepares school reports as assigned.
  9. Greets visitors/answers phone in a friendly manner and directs them according to need.
  10. Purchases office supplies according to procedures.
  11. Processes requisitions and purchase orders according to procedures.
  12. Maintains a current substitute list.
  13. Participates in the Parish Crisis Plan and emergency procedures established at each school.
  14. Performs other duties as assigned by the proper authority.
  15. Reports job-related injuries within 48 hours of work accident to the immediate supervisor. "Job-related injuries" include, but are not limited to, any accident or illness which involves loss of consciousness, restriction of work or motion, or medical treatment.
PROFESSIONAL ETHICS:
  1. Adheres to established formal lines of communications through the chain of command.
  2. Maintains good attendance.
  3. Reports to work on time.
  4. Adheres to the parish dress code.
  5. Promotes harmony among: teachers; students; teacher and students.
  6. Accepts and supports administrative decisions.
  7. Displays professional ethics on and off duty.
  8. Maintains a positive attitude of promoting school and community relations.
  9. Adheres to school rules and policies.
  10. Participates in harmonious working relationship with peers, parents and community members.
  11. Adheres to the Bossier Parish School Board's Sexual Harassment Policy to be found at File: GAEAA.
  12. Maintains confidentiality in matters relating to students and staff.
  13. Performs other duties as assigned by the principal.

EVALUATION: Performance in this position will be evaluated annually.
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Vacancy posted 4 days ago
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