Administrative Assistant, Human Resources Department

Administrative Assistant, Human Resources Department Location: Central Office Reports To: Director of Human Resources Terms of Employment: 12 Month Position Start Date: May 25, 2026 Minimum Qualifications / Required Skills High school diploma or equivalent required. Combination of training, education, and experience that demonstrates knowledge of the responsibilities stated. Knowledge of technology and computer software. Ability to communicate clearly and concisely. Responsibilities / Duties / Essential Job Functions Assists the Director of Human Resources by performing routine clerical tasks, providing customer service, and maintaining records. Performs routine clerical functions such as typing, filing, processing in-district and outside correspondence, answering phones, preparing special project materials, and ordering supplies. Types/prepares correspondence, purchase orders, check requests, etc. Assists in compiling data for reports, records, and audits. Assists in maintaining and updating employee management system (Skyward). Responsible for tracking and processing all tuition reimbursement requests. Acts as backup to the receptionist at Central Office. Answers phone, responds to routine questions and inquiries, schedules appointments and routes calls to appropriate persons. Provides a variety of clerical and office assistance duties; makes and distributes copies, processes mail, documents, correspondence, invoices, and other materials. Responsible for monitoring substitute management system. Works with other positions, organizes, plans, and assists with student registration. Assists with special projects that arise and assists other departments as needed. Ability to meet the internal and external customer service needs of the human resources department, including staff, students, parents and the community. Occasionally meets with new hires to review, monitor, and process new hire paperwork. Assists processing and filing workman's compensation paperwork. Maintains confidentiality of personnel and school district business records as required. Ability to travel within District. Ability to perform with awareness of district requirements and policy. Perform other duties as assigned by the Executive Director of Human Resources. Pay and Benefits $18.50/hour Full health insurance program with major medical. Illinois Municipal Retirement Fund (IMRF Pension). Paid time off. #J-18808-Ljbffr