Administrative Coordinator - Student Services

POSITION DETAILS

Reporting to the Director of Student Services, the Administrative Coordinator will be responsible for supporting all administrative functions in the Student Services office and the Field Practicum Staff members. The position is highly student-facing. Responsibility for the role includes but is not limited to:

• Maintains and updates files and records on multiple processes within the department
• Schedules interviews and appointments for the academic advisors
• Manages the administrative process for the graduate form submission, ensuring proper submission, processing, and flow up
• Updates and posts semester schedules and other relevant information on the departmental website and internal pages
• Drafts and sends out multiple forms of correspondences to students and faculty
• Assists the director with the planning, coordination and logistics of special events, awards coordination, commencement and other school/departmental related events
• Assists with the preparation of PowerPoints and other presentations materials needed by the Director for presentation at faculty meeting and student activities
• Liaise with internal and external stakeholders in an effort to update them on departmental processes and procedures
• Supervises the college assistants in the department
• Assists the Dean's office by providing office coverage and other administrative processes on an ad hoc basis

QUALIFICATIONS

Bachelor's Degree required. Preferred Qualifications • Two years of experience working in academic setting

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO FLSA Non-exempt

COMPENSATION AND BENEFITS

$63,003 - $72,236, Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY portal on city university of New York job website or and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the Job Opening ID number 32303. Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, _ or ç)). Incomplete applications will not be considered. Please include:

• cover letter
• resume
• names and contact information of 3 references

Upload all documents as one single file-- pdf format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on 06/15/2026 . The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. City University of New York