Accounting Support Specialist

Construction Accounting Support Specialist

We are seeking a detail-oriented Construction Accounting Support Specialist to support job costing, vendor invoice processing, and construction accounting operations. This role is critical to ensuring the accuracy of material costs, vendor billing, and project-related accounting transactions.

The ideal candidate will have experience in construction accounting, accounts payable, job costing, or a related accounting function and enjoy working in a fast-paced environment where accuracy and problem-solving are essential.

Key Responsibilities

• Accurately enter and maintain material and billing information within accounting and project tracking systems
• Review and reconcile vendor invoices to verify pricing, quantities, and job allocations
• Investigate and resolve invoice discrepancies by working with vendors and internal teams
• Track and follow up on outstanding material documentation and supporting records
• Match material records to vendor invoices and prepare invoices for Accounts Payable processing
• Maintain vendor pricing and quotation information within company systems
• Assist with job costing activities and project cost tracking
• Support continuous process improvements to increase efficiency and accuracy
• Ensure all accounting records and documentation are maintained in compliance with company procedures

Qualifications

Required Experience

• 3–5 years of experience in accounting, construction accounting, accounts payable, job costing, or a related field
• Experience reviewing and reconciling invoices and supporting documentation
• Familiarity with vendor billing processes and project-based accounting environments

Technical Skills

• Strong data entry skills with a high degree of accuracy
• Proficiency in Microsoft Excel
• Experience using accounting, ERP, or project management systems
• Knowledge of construction materials, vendor invoicing, and job costing processes preferred

Desired Skills

• Excellent organizational and time-management skills
• Strong analytical and problem-solving abilities
• High attention to detail and accuracy
• Ability to prioritize multiple tasks and meet deadlines
• Effective verbal and written communication skills
• Ability to work independently while collaborating with cross-functional teams

Physical Requirements

• Ability to sit, stand, walk, bend, stretch, pull, and push throughout the workday
• Ability to occasionally lift and carry up to 25 pounds