Project Administrative Assistant

Project Administrative Assistant

Atlas is a trusted leader in environmental and infrastructure consulting services; we provide services that enable communities to flourish and thrive. With a team of 3,500 employees and offices throughout the US, we combine local expertise and a network of relationships to deliver solutions to both public and private clients. Our services help improve the quality of life in the communities where we live and work. We always aim for smart, safe, and sustainable results. At Atlas we understand that our future is everyone's responsibility, and we create a better experience at every stage of a project.

At Atlas, we're providing services that enable communities to flourish and thrive, and if you're a Project Administrative Assistant ready to develop high-quality proposal and qualification materials while ensuring accurate, organized, and brand-aligned marketing content, then this is your moment. You'll compile and edit resumes and project descriptions, create proposals and Statements of Qualifications (SOQs), maintain organized marketing files and CRM records, perform quality control reviews, and provide administrative support that helps keep projects and office operations running smoothly.

Join a dynamic, value-driven, client- and community-focused environment where your work creates a lasting positive impact for the people and communities we serve.

Core Responsibilities

• Document Compilation & Organization
• Gather and consolidate resumes and project descriptions from multiple sources into comprehensive, standardized documents.
• Review and merge multiple versions of the same document to ensure consistency, accuracy, and completeness.
• Assist in formatting and editing documents to align with company standards.
• File Management & Data Organization
• Contribute to establishment of a well-structured file system to organize proposal and marketing materials for easy access and retrieval.
• Ensure consistency in file naming conventions and version control.
• Prepare documents for seamless upload into the CRM database.
• Technical Editing & Quality Control
• Conduct a thorough technical edit of resumes and project descriptions to ensure clarity, grammar, and formatting consistency.
• Verify that all information aligns with company branding and industry standards.
• Cross-check details for accuracy, including project dates, roles, and technical descriptions.
• Project and Office Administrative Assistance and Overflow for Front Desk Operations
• Data Entry, ordering supplies, Answering Phones, Report Distribution
• Proposal and SOQ creation and production.

You'll thrive here if you have

• Current student or recent graduate in Business, Marketing, Communications, English, or a related field.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Willingness to assist and attend business development events, industry association functions with our local marketing staff.
• Excellent writing and editing skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Adobe Acrobat.
• Experience with CRM systems or document management platforms is a plus but not required.
• Experience in project management assistance or project management administration preferred.

Preferred Skills & Attributes:

• Interest in business development, proposals, or technical writing.
• Ability to work independently and meet deadlines.
• Ability to work in-office.
• Strong analytical and problem-solving skills.
• Eagerness to learn and contribute to a collaborative team environment.

What you can expect from us

• Health & Wellness: We offer medical, dental and vision coverage with multiple plan options, including no-cost employee-only medical coverage.
• Time Off & Family Support: We offer vacation time, paid holidays, sick & safety leave (SSL) and paid parental leave
• Retirement: We help employees plan for the future with a 401(k) and company match.
• Insurance: To provide protection and peace of mind, we offer Life, AD&D (Accidental Death & Dismemberment) and Disability insurance.
• Safety Program: We are committed to safety as part of our 'quality of life' core value, and we provide approved PPE at no cost and reimbursement for prescription safety glasses and protective footwear.
• Learning & Development: We provide clear career paths, learning resources and development programs allowing you to see how you can grow and advance within the company. We offer internal certifications on specific skills and support external credentials through tuition reimbursement.
• Belonging: We support Employee Communities (ECs), voluntary, employee-led groups that create connections, belonging and shared purposes.
• Flexibility: May vary by project demands and regional workloads, but we are committed to providing reasonable accommodation to help employees manage their personal and professional responsibilities.

Our people and our culture are central to our work. Our values bring us together, create a sense of belonging and give us purpose. They guide how we make decisions, how we work as a team and how we serve our clients.

• Life: We enhance the quality of life. We value people and safety above all else.
• Heart: As our hallmark, we act with compassion, empathy, and respect.
• Trust: We work together as partners, doing what we say with full accountability.
• Mastery: Always striving for the highest quality, greatness inspires our work.

About the Job

• Career Level: Professional
• Employment Type: Full-time
• Compensation: $31.25 - $43.27 hourly rate The expected salary range for the position is displayed in accordance with the state's law. Final agreed upon compensation is based upon individual qualifications and experience.

EEO Statement

Atlas is committed to providing equal employment opportunities for all employees and applicants without regard to race (including hairstyles, hair texture, hair type, or hair length commonly or historically associated with race), ethnicity, creed, religion or religious creed, color, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions or requests for pregnancy disability leave and/or family care leave), gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship or immigration status, primary language, crime victim status, criminal conviction history, uniformed service member or veteran status, marital status, age, genetic information, disability or protected medical condition, genetics, political affiliation or activities, or any other status protected under applicable federal, state, or local laws.

Notice to Third Party Agencies

Please note that Atlas Technical Consultants does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Atlas will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Atlas explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Atlas.

Ready to build a career to be proud of? Join the A-Team today!