Event Coordinator

Event Coordinator

ISS offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The hourly pay range for this position is $36.07 - $36.07.

The work hours for this position are Mon-Fri, 9:00 am - 5:30 pm.

The Events Assistant is responsible and accountable for proactive and strategic support for all event operations.

Success criteria:

• Well organized with outstanding coordination and multitasking ability
• Is able to communicate up, down, and across the organization to ensure success
• Knowledge of principles and processes for providing customer service. Up to and including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Intermediate skill level using Google applications (Gmail, Docs, Sheets, Slides, Hangouts, etc.) and Microsoft Office Suite
• Excellent verbal and written communication skills
• Reliable, responsible, dependable, and capable of fulfilling obligations and has a deep desire to anticipate, engage and satisfy customer needs
• A systematic approach to problem-solving
• Always promotes positive guest and co-worker relationships
• Can calmly and effectively adapt to constructive feedback in high-stress environment

Ideal candidate experience:

• 2+ years of experience in events or similar role
• Demonstrates excellent organizational and multitasking skills, able to handle multiple projects simultaneously
• Strong communication skills, both verbal and written
• Experience in a tech or creative entertainment company is a plus
• Proven track record as a production assistant or a strong enthusiasm for the industry
• Computer proficiency and familiarity with industry-specific terminology
• Resourceful and excellent problem-solver
• A collaborative team player

Desired qualifications:

• 2+ years of experience in film production, or an audio and visual role
• A passion for gaming and empathy for the player experience
• Knowledge of integrating live production elements (audio, video, lighting, staging) to create memorable experiences

Key accountabilities:

• Event coordination: Manage conference room bookings, company calendars, and event needs. Develop space and seating setups, and communicate with cross-functional teams
• Event setup and support: Set up, staff, and break down various events of all sizes. Assist in creating and executing virtual and hybrid events. Act as a liaison for physical productions, assisting speakers and crews, and handling onsite logistics
• Event evaluation: Participate in retroactive reviews to measure the impact and resonance of completed events
• Collaboration: Curate programming and event ideas for various campuses. Assist with alignment of branding and marketing collateral across all campus displays
• Administrative support: Provide ongoing administrative support, handle paperwork, answer phones, and perform additional projects as needed
• This role requires a valid Driver's License and Motor Vehicle Record (MVR) check, as operating a company vehicle is an essential responsibility in this position.

Physical demands & work environments:

• Work up to 8 hours a day on your feet, excluding breaks
• Must be able to lift a minimum of 25lbs.
• Come to work properly dressed according to the dress code
• Employee must be able to work under pressure and time deadlines during peak periods

HSEQ compliance: All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.

To executive search firms and staffing agencies: ISS Facility Services / Guckenheimer does not accept unsolicited resumes from agencies. All unsolicited resumes will be considered ISS Facility Services / Guckenheimer property, and ISS Facility Services / Guckenheimer will not be obligated to pay a referral fee. This includes resumes submitted directly to hiring managers without contacting the ISS Facility Services / Guckenheimer Human Resources Talent Acquisition Department.

As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.