Administrative Coordinator

Job Description

Job Description

We are looking for an organized Administrative Coordinator to support daily operational and clerical activities in Reading, Pennsylvania. This Long-term Contract position is ideal for someone who can balance administrative precision and coordination in a fast-paced environment. The role focuses on maintaining accurate records, supporting supervisors, and helping ensure materials, documentation, and inventory information remain up to date.

Responsibilities:

• Provide day-to-day administrative and operational support to the team
• Maintain and organize documents, records, and reports
• Review and process data for accuracy and completeness
• Assist in preparing reports, metrics, and basic presentations
• Coordinate meetings, including scheduling, materials, and notes
• Track deadlines, schedules, and follow-up items to ensure timely completion
• Support internal audits by gathering and organizing documentation
• Communicate with internal teams to support workflow and coordination
• Assist with onboarding documentation and training logistics as needed
• Draft and manage routine communications, including emails and updates
• Identify opportunities to improve processes and efficiency
• Maintain confidentiality of sensitive information at all times
• Ensure adherence to company policies and standard procedures

• Proficiency in Microsoft Office (Excel, Word, PowerPoint); ability to work with data and reporting tools
• Strong organizational skills with the ability to manage multiple priorities
• High attention to detail with solid problem-solving abilities
• Effective written and verbal communication skills
• Ability to work both independently and collaboratively in a team environment
• Strong time management and prioritization skills
• Comfortable working with data and identifying trends or insights