Secretary

Summary

This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Domestic Defense Industrial Base (DIB) & Major Range and Test Facilities Base (MRTFB) to recruit and appoint qualified candidates to positions in the competitive service.

About the Position: This position provides comprehensive clerical and administrative support to the Director and staff, managing communications, scheduling, travel, correspondence, records, training coordination and preparing personnel actions.

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Duties

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• Receives all visitors and telephone calls, ascertains nature of call or business of visitors and determines appropriate action.
• Arranges for conferences, including such matters as location, schedule, agenda and attendance list and assembles background material.
• Makes necessary arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports.
• Maintains control records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action.
• Reviews documents prepared for signature of or coordination with Director for conformance with regulations, grammar, format, and special Directorate policies.
• Reviews incoming correspondence, publications, regulations, and directives which may affect the Directorate and uses initiative to obtain clarification of instructions from originating offices or appropriate focal points when necessary.

Requirements

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Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Per DoDM 8140.03 and Army guidance, non-engineering Cyber roles must complete proficiency requirements: foundational (9 months), resident (12 months), and 20 annual CPD hours (may overlap).

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience : One year of specialized experience which includes experience managing calendars, screening calls/visitors, and coordinating meetings; prioritizing and tracking correspondence and preparing routine responses; coordinating travel, training, and performance appraisal deadlines; and ensuring compliance with records/forms policies across multiple divisions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience aloneno substitution of education for experience is permitted.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• This is a Human Capital & Resource Management Career Field position; General Administration and Management Functional Community, formerly Career Program (CP) 51.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Recruitment, Relocation, and Retention Incentives are not authorized.
• Relocation (Government Home Sale) Expenses are not authorized.
• Student Loan Repayment Program is not authorized.
• This position may require overtime work.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.