Project Manager

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The mission of the Office of Homeless Services (OHS) is to make homelessness rare, brief and non-recurring. OHS works collaboratively with a broad-based network of public and private providers focused on utilizing practices that are informed by data, honor the different perspectives of all stake holders and are trauma informed. OHS works to maximize resources while monitoring emerging trends, tracking progress, and shifting priorities as needed. 

OHS serves as the Collaborative Applicant for the US Department of Housing & Urban Development’s Continuum of Care Program (CoC) for the City of Philadelphia. The CoC is the community wide planning body designed to make homelessness rare, brief and nonrecurring; provide funding for these efforts to nonprofit providers, and work in partnership with state and local agencies to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities; promote access to and effect utilization of mainstream programs; and optimize self-sufficiency among those experiencing homelessness. 

Position Summary 

Reporting to the Deputy Director of Policy, Planning and Performance Management (P3), the Senior Project Manager is responsible for implementing systems to ensure the agency effectively performs its role as the Collaborative Applicant for the US Department of Housing & Urban Development’s Continuum of Care Program, implements the Roadmap to Homes 5-year strategic plan and supports citywide planning efforts to make homelessness rare, brief, and non-recurring. 

The Senior Project Manager is responsible for coordination of planning activities outlined in the HUD CoC Program Interim Rule governed through the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. The primary focus on developing a community-wide plan, CoC Governance and assisting with the application development for the HUD CoC Notice of Funding Opportunity (NOFO). This position also incorporates further planning activities carried out through the Emergency Solutions Grant (ESG) Interim Rule, as well as the Homeless Management Information System (HMIS) Proposed Rule.

This position supports OHS staff in understanding regulatory requirements for the CoC Program and how they impact systemwide policies, including the HMIS and local Coordinated Entry System.

The Senior Project Manager works collaboratively with OHS, community partners, and HUD-funded agencies to ensure stakeholders have input on CoC planning and policies. 

Essential Functions 

• Supports the planning team with required HUD Continuum of Care governance structures and related committees to ensure they are functioning effectively to address the needs and the priorities of the CoC. 

• Review and analyze federal and local regulations and priorities; national trends and best practices; and assessment and performance data to design, in partnership with OHS leadership and staff, homeless service providers, and people with lived experience of homelessness, strategies to ensure that Philadelphia’s homeless assistance system is informed and equipped to effectively and efficiently make homelessness rare, brief, and non-recurring in Philadelphia.

• Working closely with a variety of stakeholders, managing the processes to develop, implement, and monitor Philadelphia’s strategic plan and related strategies and action steps to accomplish OHS’ mission.

• Utilize data analysis to recommend policy and system changes to align with a high-quality, trauma informed, person-centered, efficient homeless assistance system that effectively serves people experiencing homelessness and their unique strengths, needs, and experiences.

• Develop and implement workplans for CoC activities and agency needs.

• Coordinate community-wide efforts to make homelessness rare, brief and nonrecurring (strategic plan, community meetings, etc.)

• Coordinate and collaborate with other P3 units to improve configuration, quality and system performance. 

• Work closely with P3 management, P3 team members and across OHS divisions to establish project needs, deadlines, budgets and develop project plans.  

• Coordinate across the division to assist with large projects and initiatives. 

• Facilitate, coordinate and organize logistics of the PA-500 CoC annual Point in Time Count

• Report to the P3 Deputy Director regarding goals and action steps of special initiative and projects  

• Local CoC Competition and HUD Competition support

• Other duties as assigned 

Competencies, Knowledge, Skills and Abilities 

• Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time; Manages project team activities. 

• Relationship Management – Develops and maintains harmonious relationships with key stakeholders to ensure positive and productive program/project outcomes.

• Attention to Detail – Directs multiple project details; Develops specific timelines; Drives all entities to project completion; No detail too small to overlook.

• Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates excellent group presentation skills; Participates in meetings.

• Written Communication – Writes clearly, persuasively and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

• Innovation – Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans. 

SKILLS AND EXPERIENCE 

• Interpersonal skills 

• Decisiveness 

• Problem-solving skills 

• Effective delegation skills 

• Time management skills, including calendar management and goal setting 

• Strong communication, collaboration and management skills  

• Ability to provide direction, multitask, manage budgets and deadlines 

• Advanced computer skills and well-versed in numerous computer applications and scheduling tools  

• Knowledge of project management best practices and processes 

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE 

Bachelor’s Degree from an accredited college or university required; Master’s Degree preferred. At least four years’ experience in supervision and management; four years’ experience in program or grant administration. Experience in non-profit or government setting addressing housing or other social services. Or any equivalent combination of education and experience deemed to be acceptable by the Personnel Department. Ability to physically perform the duties of the position. 

TO APPLY:   Interested candidates must submit a cover letter and resume.

Salary Range: $72,000 - $85,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at View phone number on click.appcast.io or send an email to View email address on click.appcast.io.

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