Accounting Manager

Knoxville company is seeking an experienced Accounting Manager!
Salary:$75,000-$85,000
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The Accounting Manager is responsible for overseeing daily accounting operations and ensuring accurate financial reporting, strong internal controls, and timely month-end close processes. This role manages core accounting functions including accounts receivable, collections, accounts payable, cash management, inventory accounting, payroll, and reporting. The Accounting Manager supports leadership through financial analysis, forecasting, budgeting, and operational reporting while maintaining compliance with GAAP and applicable federal, state, and local regulations.

Key Responsibilities
Accounts Receivable and Cash Management

• Record and apply customer payments accurately and in a timely manner
• Monitor eBay and Amazon accounts for payments and enter sales orders as needed
• Prepare and submit remote bank deposits daily
• Reconcile petty cash on a monthly basis
• Balance bank accounts and American Express activity daily
• Assist with collection calls and support weekly collections follow-up

Sales Order Processing & Customer Account Support

• Enter sales orders in QuickBooks and email order confirmations to customers
• Create daily sales order worksheets for warehouse shipping priorities
• Track open sales orders and provide weekly status updates to customers
• Add tracking information to customer online orders (Amazon and eBay)
• Create and maintain customer-specific pricing
• Enter new customers into QuickBooks and attach supporting documentation
• Monitor customer payment history and recommend appropriate credit limits and terms
• Review credit applications and make credit recommendations for final approval

Inventory & Cost Accounting

• Perform overseas inventory spot checks as required
• Record and update landed costs for incoming inventoried products
• Maintain inventory accuracy and support inventory management controls
• Oversee preparation of financial data to determine and support acceptable product profit margins

Accounts Payable

• Ensure all vendor invoices are entered with appropriate supporting documentation
• Process vendor payments within terms and ensure discounts are taken when available
• Maintain accurate and up-to-date purchase orders, including weekly updates to shipping/arrival information

Financial Reporting and Month-End Close

• Perform monthly close activities including bank reconciliations and financial statement preparation
• Ensure bank and American Express accounts are reconciled by the 3rd business day of the following month
• Prepare and distribute financial management reports monthly, quarterly, and annually (financial statements, budgets, forecasts)
• Prepare monthly statistical reporting and operational dashboards
• Analyze financial results and communicate findings to management for decision-making
• Run weekly collections and open sales order report meetings

Compliance, Audit, and External Partnerships

• Work with CPA to ensure timely reporting and adherence to GAAP
• Comply with federal, state, and local requirements related to financial reporting
• Assist with annual financial audits and 401(k) audits, including gathering required documentation Payroll, HR, and Administrative Support
• Support payroll processing, expense reporting, and cash reporting as needed
• Assist with employee benefits administration (new hires, terminations, open enrollment)
• Support employee relations matters and assist with issue resolution as needed
• Manage workers' compensation, FMLA, and leave tracking and documentation
• Assess HR practices and recommend process improvements

Systems & Technology

• Manage QuickBooks daily backups and ensure data integrity
• Troubleshoot internal IT issues and coordinate with outside IT service providers

Additional Duties

• Maintain a daily accounting checklist to ensure consistent completion of required tasks
• Perform additional duties and projects as assigned by management

Accountabilities & Performance Measures

• Vendor invoices are entered accurately with all required supporting documentation
• Vendors are paid within terms and all eligible discounts are applied
• Open purchase orders are updated weekly with accurate arrival/shipping information
• Bank and American Express accounts are balanced daily
• Bank and American Express reconciliations are completed by the 3rd business day of the following month
• Daily checklist is completed consistently and on time

Qualifications

• Strong working knowledge of general accounting principles and GAAP
• Experience with QuickBooks and accounting workflows
• Proficiency in Microsoft Office (especially Excel)
• Strong analytical, organizational, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication skills and ability to collaborate across departments
• Experience with inventory accounting, AR/collections, and AP processes preferred

Core Competencies

• Accuracy and attention to detail
• Integrity and confidentiality
• Leadership and accountability
• Process improvement mindset
• Customer and vendor relationship management
• Ability to work independently and as part of a team

Compensation / Pay Rate (Up to): $33.65 - $33.65 Per Hour