Admin Assistant - School

Who We Are Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in more than 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA’s mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA delivers an academically rigorous education that equips students with real‑world readiness, preparing them for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity while keeping its promise of Strong Minds, Good Hearts™. Job Purpose To join a team of people whose mission is a Relentless Commitment to Student Greatness in School and in Life™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. As an Administrative Assistant, you will be responsible for ensuring the smooth and efficient operation of the school office so that its maximum positive impact on the education of children can be realized. How You Will Impact Education Lead by example in adherence and knowledge of the CSUSA and school vision, mission and values, acting in an ethical manner that promotes teamwork. Follow through on duties and projects assigned. Participate in and successfully complete training programs offered to increase skill and proficiency related to assignments. Review current developments, literature, and technical sources of information related to job responsibilities. Follow company policies, and federal and state laws. Ensure adherence to good safety procedures. Consult directly with CSUSA personnel when applicable. Takes and transcribes dictation of various types, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents. Maintain the schedule of appointments for the principal and arrange meetings, conferences, interviews, and other activities. Prepare evaluations, memos, newsletters, presentations, and other documents at the direction of the Principal. Coordinate the assignments and work of substitute teachers. Perform office routines such as sorting mail, operating the copy machine, serving as a telephone receptionist, and other duties. Prepare processes and maintain oversight of purchase orders. Maintain an appropriate filing system and retrieve documents through this system. Manage records and correspondence, improving systems when necessary; respond to requests for information. Act as an information resource for other office personnel in the building; communicate assigned duties to other office personnel as required. Organize and prioritize multiple assignments. Be extremely organized, process‑driven, and detail oriented. Required Qualifications And Skills Demonstrate enthusiasm and commitment toward the job and the mission of the company; support company values in academic excellence, operational performance, superior culture, and financial health and growth. Show punctuality, reliability, and a willingness to follow instructions and respond to management direction. Establish excellent interpersonal skills and remain courteous, professional, and helpful in sensitive and confidential situations, demonstrating poise, tact, and diplomacy. Maintain confidentiality of school business. Possess excellent communication skills: oral (including presentations), written, interpersonal (active listening), negotiating and influencing. Possess strong phone etiquette. Be proactive, take initiative, think creatively, drive projects to completion, and insist on the highest level of quality. Work with staff and interact with individuals at all levels of the organization; be sensitive to corporate needs, employee goodwill, and the public image. Possess strong customer orientation. Handle large amounts of data, research and interpret records, detect errors, and make necessary corrections. Look for ways to improve and promote quality; demonstrate accuracy and thoroughness. Strive to implement best practices. Job Requirements High School diploma or equivalent. One to two years of office experience with a wide variety of responsibilities. Successful completion of a criminal and employment background check. Comfortable working in a learning environment as part of a team. Bilingual ability may be required per advertised vacancy specifications. Proficiency with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), and email communications. Commitment to company values. Alternatives to the above requirements may be considered appropriate and acceptable by CSUSA. Perform other duties as assigned. Work Environment & Responsibilities While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter. Usual office working conditions. Physical Demands Must meet the following mandates to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting for long periods of time. Must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 10 pounds of force. Vision requirements include close vision, depth perception and the ability to adjust focus. FLSA Overtime Category Job is non‑exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA). #J-18808-Ljbffr