Administrative Assistant I

Administrative AssistantAdmin Assistant Onsite Duration: 6 months with possible extension Shift - typically 7:30 -8:00 AM start time - until around 4:00 -4:30 PMWhat We're Looking For: As an Administrative Assistant at *** Co, you will coordinate inter- and intra-company communications, including correspondence, Authorized Corporate Transactions (ACTs), phone communication, etc., as well as prepare various reports, coordinate meeting and travel arrangements, organize and maintain records/files for most effective/efficient use, and work to enhance the productivity of the team. The Administrative Assistant reports directly to the Plant Manager.What You'll Do:On your own initiative and/or at the direction of the Plant Manager and other members of the team, prepare, collect and maintain records, reports, correspondence and items useful to the department.Coordinate meeting and travel arrangements for members of the team or visiting customer groups, prepare itineraries, organize and set-up meetings (including securing conference rooms, necessary equipment, and meal reservations), and maintain office suppliesPrepare presentations, letters, memorandums, e-mails, reports, ACT's, etc., for the teamManage phones and greet visitorsOpen and sort incoming mail. Acknowledge mail as required; prioritize and follow-upAs required, act as an initiator and coordinator of communication with *** personnel in corporate and field locationsUnder own initiative, or as directed, collect and analyze data/informationOrganize and maintain department records and filesCoordinate arrangements for customer and industry groups visiting *** Co. managementPerform a variety of administrative responsibilities as requiredWhat You'll Need to Bring to the Table:A high school diploma or GED; an associate degree in any field of study is preferredA minimum of two years' experience working in an administrative or office support role; previous experience as an Executive Assistant is a plusProficiency in Microsoft Office products including PowerPoint, Word, Excel, Outlook, and TeamsIt's a Bonus if You Also:Have a background in and/or passion for employee engagement and event planningHave previous experience in a high-volume manufacturing environmentEEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."