Fleet Operations Coordinator

• Location: Dearborn, Michigan
• Type: Contract
• Job #106236

Fleet Operations & Prototype Vehicle Coordinator


Location: Dearborn, MI

Work Arrangement: 100% Onsite (08:00 AM to 05:00 PM)

Employment Type: W2 Contract

Overview


Epitec is seeking a highly organized and detail-oriented Fleet Operations & Prototype Vehicle Coordinator to support a growing fleet of prototype and benchmark vehicles. This role is ideal for someone with experience in fleet operations, automotive logistics, dealership services, or vehicle administration who enjoys working in a fast-paced environment and collaborating across technical and operational teams.
The successful candidate will play a critical role in keeping vehicle assets operational, coordinating schedules and facility access, supporting compliance programs, and assisting with vehicle testing and benchmarking activities.

Key Responsibilities

Fleet Management & Vehicle Logistics

• Conduct regular physical inspections of fleet vehicles to ensure road readiness.
• Coordinate routine maintenance, repairs, fueling, detailing, and fluid checks.
• Manage vehicle availability and logistics for reviews, events, and team activities.
• Oversee key and fuel card inventories while maintaining accurate usage records.
• Utilize fleet management and connected vehicle applications to manage and monitor vehicle access.

Scheduling & Operational Coordination

• Organize vehicle, prototype bench, and lab scheduling using digital calendar and scheduling tools.
• Coordinate the movement of prototype benches, fleet vehicles, and benchmark vehicles into and out of evaluation facilities.
• Ensure efficient utilization of fleet assets and lab resources.

Driver Compliance & Access Administration

• Manage driver clearance and authorization programs.
• Verify manufacturer plate certifications and related requirements.
• Coordinate building and garage access for approved personnel.
• Process overnight and weekend driving authorizations.
• Train personnel on fleet access procedures and policies.

Communication & Policy Support

• Monitor team collaboration channels and respond to fleet or bench-related inquiries.
• Publish operational updates and fleet-related announcements.
• Maintain and distribute fleet policies, procedures, and compliance guidelines.

Vehicle Testing & Benchmarking Support

• Participate in prototype vehicle test drives and static evaluations.
• Support validation activities related to user interface software and vehicle systems.
• Assist with data collection, observations, and documentation during testing and benchmarking activities.

Required Qualifications

• High School Diploma/GED or Associate Degree.
• 1-3 years of experience in:
  • Fleet operations or fleet management
  • Automotive logistics
  • Vehicle rental administration
  • Dealership service coordination
  • Automotive studio or prototype vehicle support
• Valid, unrestricted driver's license with a clean driving record.
• Ability to comfortably operate a variety of passenger vehicles, including prototype vehicles.
• Strong organizational, problem-solving, and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with scheduling tools, data entry systems, and Microsoft Office applications.

Preferred Qualifications

• 2-3 years of experience in vehicle fleet operations or fleet management.
• Experience with fleet tracking software and connected vehicle applications.
• Experience using collaborative scheduling platforms such as Airtable or digital calendar systems.
• Exposure to Human Machine Interface (HMI), User Interface (UI), or User Experience (UX) environments.
• Familiarity with vehicle testing, benchmarking, or prototype evaluation activities.

Ideal Candidate

• Self-starter who can work independently and manage competing priorities.
• Strong attention to detail and commitment to compliance and safety.
• Highly accountable when managing physical assets, including vehicles, keys, and fuel cards.
• Resourceful problem solver who thrives in a fast-paced automotive environment.
• Flexible team player with a strong customer-service mindset.

Why Join Epitec?


At Epitec, we connect talented professionals with exciting opportunities that support innovation and operational excellence. You'll have the opportunity to work in a hands-on environment supporting cutting-edge vehicle programs while developing valuable experience in fleet operations, logistics, and prototype vehicle management.


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