JR182 Proposal Coordinator

Job Description

Job Description

Rycon Construction is an employee-owned company (ESOP) that provides construction management, general contracting, design-build, and program management services nationwide. An ENR Top 400 Contractor, ENR Top 100 Green Contractor, and BD+C Top 150 Contractor with nine offices, Rycon specializes in new construction, renovations, and adaptive reuse projects. From large-scale developments to small, fast-track interior fit-outs, Rycon is equipped to deliver a comprehensive range of services across all project types. Rycon’s portfolio includes projects in aviation, healthcare, higher education, industrial/warehouse, commercial, multi-unit residential, student housing, food service/dining, data centers/mission critical, retail, financial, self-storage, government/municipality, and LEED facilities. We have an in-house Architectural Finishes & Specialty Fabrication Division that ships/installs nationally.

We are seeking a highly motivated and creative individual for our Proposal Coordinator position at our Pittsburgh office.  

Rycon Construction, Inc. is seeking a highly organized, deadline-driven, and creative Proposal Coordinator to join our Pittsburgh office. This position supports the development of high-quality proposals, qualifications, presentations, bids, and other pursuit materials for Rycon's offices nationwide. 

Working closely with the Proposal Manager, the Proposal Coordinator will coordinate the proposal process from kickoff through final submission, ensuring requirements are met, deadlines are maintained, information is accurate, and deliverables are visually compelling and consistent with Rycon's brand. 

This is a fast-paced, deadline-driven position requiring strong organization, attention to detail, creativity, and the ability to manage multiple competing priorities. The successful candidate must be comfortable taking ownership of assigned tasks and consistently meeting firm submission deadlines. 

What you will do:

• Assist the Proposal Manager with the coordination, development, assembly, and production of proposals, qualifications, presentations, interview materials, and other pursuit-related deliverables.  
• Create customized, visually compelling proposal and presentation materials, including page layouts, graphics, organizational charts, infographics, tailoring resumes, and other visual content. 
• Review RFPs, RFQs, bid invitations, and other solicitation documents to identify submission requirements, required forms, evaluation criteria, deadlines, and responsibilities.  
• Participate in and eventually lead internal proposal kickoff meetings, taking thorough notes, identify required information, assign responsibilities, develop the RFP checklist, and track deliverables through submission.  
• Oversee assigned proposals and deliverables to completion, proactively following up with team members to obtain required information and maintain established deadlines.  
• Support bid submissions by coordinating the completion of bid forms and other required documentation; obtain required internal approvals, signatures, and notarization. 
• Maintain and monitor client and bid portals, including company profile, registrations, required documents, and passwords.  
• Coordinate electronic proposal and bid submissions, verifying that all required documents have been completed, signed, uploaded, and submitted in accordance with solicitation requirements.  
• Collaborate with executives, operations teams, estimators, business development staff, and any outside consultants to develop accurate, responsive, and compelling pursuit materials.  
• Gather proposal information through research, meetings, and coordination with internal subject matter experts.  
• Proofread, and format proposal content to ensure clarity, accuracy, consistency, and responsiveness prior to sending draft to Proposal Manager 
• Maintain consistent Rycon branding and graphic standards across proposals, presentations, and other marketing materials in accordance with Rycon branded templates. 
• Assist with maintaining proposal resources, boilerplate content, project information, resumes, graphics, and other pursuit-related materials. 
• Actively promote Rycon Construction, Inc. within the industry through networking and social media platforms.

What you will need to be successful:

• B.S. in Marketing or related field degree preferred.

• At least 3–5 years of proposal, marketing, communications, or related experience; experience within the construction, architecture, engineering, or professional services industry preferred.  

• Strong proficiency in Adobe InDesign, with working knowledge of Adobe Illustrator and Photoshop.  

• Strong proficiency in Microsoft Office, particularly PowerPoint, Word, Excel, and Outlook.  

• Experience preparing graphics, infographics, presentation materials, and other visual communications is strongly preferred. 

• Excellent organizational and time-management skills with the ability to manage multiple proposals, tasks, and deadlines simultaneously.  

• Demonstrated ability to work effectively under pressure and consistently meet firm, sometimes aggressive, submission deadlines.  

• Strong attention to detail, particularly when reviewing submission requirements, forms, signatures, dates, and other compliance-related information.  

• Strong writing, proofreading, editing, and verbal communication skills.  

• Ability to take initiative, follow up with contributors, identify missing information, and keep assignments moving without constant direction.  

• Comfortable working collaboratively with employees at all levels of the organization.  

• Basic understanding of SharePoint and cloud-based file-sharing platforms.  

At Rycon Construction, Inc. we believe outstanding employees build the foundation necessary for excellence in business. It is with this belief that we are always looking for the best qualified and most talented employees to become part of our team. Rycon offers advancement opportunities along with an excellent salary and benefits package that includes, medical, dental, vision, ESOP (Employee Stock Ownership Plan) and 401(k). Qualified candidates will be required to submit to a background screening upon acceptance of an offer.  

Rycon Construction Inc. is an Equal Opportunity Employer.

Attention: All third-party agencies, headhunters and recruiters

Rycon Construction is not accepting candidate submission by unsolicited third parties to any company email address. All unsolicited candidates will be rejected, and Rycon Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Rycon Construction will not be obligated and will not under any circumstances pay any fees to said third party candidates in an unsolicited manner.

Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place. All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly. Any contact made outside of Rycon’s Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.