Facilities and Grounds Coordinator

Position Overview

The Facilities & Grounds Coordinator supports the maintenance, operation, and overall care of Wolfe's Neck Center's buildings, vehicles, heavy equipment, infrastructure, and grounds. With three miles of road frontage, four miles of oceanfront, over 25 buildings (from modern commercial to historic barns), this role is a hands-on, team-oriented position that works closely with full-time and seasonal staff, as well as volunteers, to respond to daily operational needs across the organization. This full-time, year-round position reports to the Facilities & Grounds Manager. The Facilities & Grounds Coordinator contributes to a safe, well-maintained, and welcoming campus by performing maintenance, repairs, projects, and emergency response while keeping safety, collaboration, and learning at the forefront of all work.

Key Responsibilities

Facilities & Grounds Operations

• Support the maintenance and operation of the Center's physical plant and grounds, including lawn care, custodial services, vehicle maintenance, general maintenance, and small construction or repair projects
• Perform routine, preventive, and deferred maintenance tasks for buildings, infrastructure, equipment, vehicles, and grounds
• Respond to work orders in a timely and coordinated manner
• Assist with campus setup, breakdown, and logistical support for programs, events, and seasonal needs
• Respond to facilities and grounds-related emergencies as needed, in coordination with the Facilities & Grounds Manager
• Comply with safety regulations and precautions to minimize accidents and injuries
• Maintain accurate records regarding inspections, work orders, and asset management using MaintainX software
• Work safely and respectfully around guests, children, livestock, and the public.
• Other duties as directed

Teamwork & Collaboration

• Work collaboratively with a team of full-time and seasonal employees and volunteers in a fast-paced environment
• Communicate effectively in person and through digital platforms to share updates, coordinate tasks, and support team goals
• Actively seek to learn from others while also sharing skills, knowledge, and best practices when appropriate
• Promote a culture of teamwork, accountability, safety, and respect

Safety, Compliance & Sustainability

• Perform all work with a strong focus on safety and adherence to established policies, procedures, and best practices
• Participate in onboarding and ongoing safety training to help minimize accidents and injuries
• Follow proper procedures for hazardous materials handling and environmental compliance
• Support environmentally sustainable practices related to facilities and grounds operations
• Understand the limits of your knowledge and be ready to ask for assistance

Communication & Coordination

• Communicate facilities, operational, and maintenance needs clearly and promptly to the Facilities & Grounds Manager
• Collaborate with staff across departments to support organizational priorities and program needs
• Document completed work, maintenance activities, and issues as required
• Communicate with visitors, guests, and residents in a professional, and respectful manner

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. If you do not fit this description perfectly but believe that you would be a good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

• Minimum of 2 years professional, hands-on experience with a variety of trades and skills, including one or more of the following:
  • Vehicle maintenance (especially engine and equipment diagnostics & repair),
  • Landscaping (mowing, weed wacking, tree work, snow removal)
  • Carpentry/construction
  • HVAC
  • Electrical
  • Plumbing
  • Building maintenance
  • Heavy equipment operation
  • Power tool operation

• Interest and ability to regularly seek new skills and enjoy learning from others
• Be able to access and understand information from repair manuals, internet, etc.
• Use team resources to quickly and accurately assess problems and develop solutions
• Ability to work collaboratively as a member of a high functioning team and develop effective relationships with people with a variety of knowledge and experience
• Time management and planning skills, with the ability to work on long-range projects but adapt to immediate needs that arise daily
• Valid Maine driver's license with a satisfactory driving record
• Ability to work a variable schedule, including occasional evenings, weekends, holidays, and emergency call-ins

Physical Requirements

• Ability to stand, walk, bend, kneel, crouch, climb, and work in varied physical positions for extended periods
• Ability to lift, carry, push, and pull objects weighing up to 50 pounds, with or without reasonable accommodation
• Ability to work both indoors and outdoors in a variety of weather conditions, including heat, cold, rain, snow, and wind
• Ability to climb ladders and work at heights in accordance with safety guidelines
• Ability to perform repetitive motions and tasks requiring manual dexterity
• Ability to visually inspect facilities, equipment, and grounds, including close, distance, and peripheral vision
• Ability to hear and respond to verbal instructions, alarms, and safety warnings

Benefits :

The Facility and Grounds Coordinator is a full-time position based at Wolfe's Neck Center in Freeport, ME. As a full-time employee of Wolfe's Neck Center, this position is eligible for benefits including employer-paid health insurance premiums, dental insurance, paid vacation and holidays, and our retirement savings plan. Compensation commensurate with experience: $23 to $27 an hour. Applications submitted by Oct. 1 will be given priority.

The requirements listed above are representative of the knowledge, skill, and/or ability required to perform this job successfully. If you do not fit this description perfectly but believe that you would be a good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

Wolfe's Neck Center for Agriculture & the Environment welcomes a diverse pool of candidates. In accordance with federal Equal Opportunity laws, Wolfe's Neck Center does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation including gender identity or expression, veteran status, or physical or mental disability in the hiring of its employees. Applicants are selected based on their ability to perform the essential functions of the job, prior work experience, and references from previous employers.