Project Support Administrator

Administrator Position

We are seeking an experienced administrator to provide high-level administrative and project support within a fast-paced industrial and engineering-focused environment. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while supporting project teams and leadership.

Responsibilities

• Assist with resource planning data entry and reporting
• Prepare project organizational charts, correspondence, and transmittals
• Coordinate project mailings and distribution lists
• Maintain and update client contact information within company systems
• Support the preparation, proofreading, and formatting of technical documents and proposals
• Schedule project meetings, client meetings, and related arrangements
• Prepare and distribute meeting notes and project documentation
• Assist with project presentations and reporting
• Support special projects and administrative initiatives as assigned

Qualifications

• High School Diploma or equivalent required
• Advanced coursework or additional administrative training preferred
• Minimum of 6 years of administrative support experience
• Prior experience supporting industrial, engineering, construction, or project-based environments preferred
• Strong technical writing, proofreading, and grammar skills
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to manage confidential information professionally
• Excellent written and verbal communication skills
• Strong multitasking and organizational abilities
• Ability to prioritize effectively and meet deadlines in a fast-paced environment
• Strong attention to detail and accuracy in reporting and documentation
• Ability to work flexible hours as needed

This position offers the opportunity to support dynamic projects and collaborate with experienced professionals in a team-oriented environment.