Administrative Operations Specialist - Rod & Range

Administrative Operations Specialist

The Administrative Operations Specialist at Nemacolin's Rod & Range Club is responsible for ensuring the organization creates and executes top quality service in our Wildlife and Fisheries department. The candidate selected for this role must be able to coordinate schedules and manage company budgets, as well as greet and communicate effectively with staff, guests, members, and trappers while maintaining an effective workflow. The Administrative Operations Specialist role also requires an individual with active problem-solving and organizational skills.

Essential Functions:

• Book and schedule reservations.
• Assists with invoices and Purchase orders.
• Coordinates corporate and N.S.C.A. events and shoots with planning, registration, and scoring.
• Assists with the setup of all Rod & Range functions.
• Meet and greet guests at the Rod and Range.
• Maintain Rounds Breakdown, Commission Report, Daily Flash, and Dimensions.
• Complete staff schedules and send them to staff on a weekly basis.
• Complete payroll and make sure commissions are submitted bi-weekly.
• Make sure you accurately and timely complete payroll/gratuity adjustment forms.
• Attend weekly resume meetings and make sure that all groups for the next week are well planned for.
• Opens and closes the Rod and Range Lodge when needed.
• Maintain member database.
• Get mail and run resort errands.
• Responsible for accurately scheduling shooting reservations.
• Accurately assisting in the scoring of tournaments.
• Back up retail and the retail bank as needed.

Knowledge, Skills and Abilities Required:

• Microsoft Word, Microsoft Excel.
• Excellent verbal skills.
• Must be able to speak English.

Begin a Meaningful Career at Nemacolin

At Nemacolin resort in Pennsylvania's Laurel Highlands, foundational roles form the heart of the guest experience and the beginning of many long-term careers. Each day brings the opportunity to learn new skills, build confidence, and contribute to a team that values hard work, kindness, and pride in service. Whether entering hospitality for the first time or continuing a professional journey, the environment encourages growth, connection, and steady advancement.

Associate team members from a wide range of experiences come together to create something exceptional, supported by leaders who provide guidance, recognition, and encouragement along the way. Many leaders within the resort began in hourly roles, building successful careers through dedication, mentorship, and continuous learning.

Growth & Development

• Paid training and structured onboarding
• Hands-on learning and cross-department opportunities
• Clear pathways for advancement and internal promotion
• Recognition through individual and team honors

Benefits & Everyday Perks

• Competitive hourly wages and attractive 401(k) program
• Medical, dental, and vision coverage for eligible associates
• Paid time off and holiday compensation
• Discounted associate meals and uniform services
• Savings across resort dining, retail, spa, and activities
• Exclusive access to The Rec Center, The Market, The Pub, and the Wisteria associate community

A role at Nemacolin opens the door to skill-building, meaningful relationships, and a future shaped through experience and opportunity.

Bring your passion. Grow your career. Create Real Life Magic.

About Nemacolin

A private, family-owned, and woman-owned luxury resort unlike anything else in the hospitality industry, Nemacolin spans more than 2,200 breathtaking acres in Pennsylvania's Laurel Highlands. Recognized by Forbes Travel Guide, AAA, and Preferred Hotels & Resorts, this four-season destination blends refined hospitality with creativity, craftsmanship, and a spirit of adventure that defines every guest and member experience.

Distinctive accommodations, immersive experiences, and a culture grounded in artistry and service excellence come together to create a setting where guests, members, and associates find inspiration. Across the resort, Real Life Magic is brought to life through meaningful moments, genuine connection, and a shared commitment to delivering something truly exceptional.

Visit Nemacolin.com to step inside the story, explore the experiences, and discover what draws people to Nemacolin. Then, imagine where this opportunity could take you as part of your own remarkable journey.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.