Operations Coordinator-Heavy Civil

About the Company

Our client is a growing construction services company serving the heavy civil and public works markets , with a focus on quality field execution, equipment utilization, customer service, and operational efficiency.

About the Position

The Operations Coordinator will manage daily coordination between management, project teams, field personnel, customers, subcontractors, vendors, and equipment service providers .

This is an operations-focused role—not a traditional administrative or dispatcher position. The coordinator will oversee scheduling, personnel, equipment, maintenance, subcontractors, customer needs, and project documentation.

Key Responsibilities

• Coordinate daily crews, equipment, trucks, subcontractors, and project schedules.
• Ensure personnel and equipment are available and properly assigned.
• Adjust schedules as project conditions and customer needs change.
• Identify potential scheduling conflicts, equipment shortages, and operational issues.
• Manage equipment maintenance, repairs, inspections, and preventive-maintenance schedules.
• Coordinate with mechanics, dealerships, vendors, and equipment service providers.
• Track equipment availability, downtime, repairs, and maintenance history.
• Serve as a key operational contact for customers and project teams.
• Coordinate subcontractors, equipment rentals, vendors, and outside resources.
• Maintain project schedules, work orders, tickets, and operational documentation.
• Assist with billing, project closeout, and required project documentation.

Requirements

• 5+ years of experience in construction operations, project coordination, fleet/equipment management, or a similar role.
• Heavy civil, public works, general contracting, equipment rental, or related industry experience preferred.
• Experience coordinating multiple projects, crews, customers, subcontractors, and equipment.
• Knowledge of construction or heavy equipment and equipment maintenance.
• Strong scheduling, organizational, communication, and follow-through skills.
• Ability to solve problems independently and adjust priorities quickly.
• Comfortable working directly with field personnel, customers, mechanics, vendors, and subcontractors.
• Proficiency with Microsoft Outlook, Excel, Word, and related software .

Ideal Candidate

The ideal candidate is a proactive operations professional , not an order taker. They should be comfortable taking a customer or project request, determining the resources needed, coordinating personnel and equipment, monitoring execution, resolving issues, and ensuring the job is properly documented.

Benefits

• Highly competitive executive compensation package ($100,000-$125,000)
• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan with company contributions
• Paid vacation, holidays, and personal time off
• Professional development, executive leadership training, and advancement opportunities