Administrative Assistant

Administrative Assistant Full-time | Monday-Friday (8 hr. day shift) We are seeking a sharp, motivated, and organized Administrative Assistant to join our growing team. This position will provide administrative support across multiple companies and assist with a variety of day-to-day office, billing, and operational needs. This role balances administrative support, billing, and office coordination - perfect for someone who is detail-oriented, enjoys variety, and is comfortable taking on responsibility in a busy office environment. Key Responsibilities Office amp; Administrative Support Perform accurate data entry and maintain organized files Manage Excel spreadsheets and digital records Answer phones and emails and interact with clients, vendors, and staff Assist with general office needs and daily operations Sort and distribute incoming/outgoing mail Billing amp; Accounting Support Assist with invoicing, billing, and account tracking Process customer payments, including credit cards, checks, and bank deposits Create customer/job files and maintain contract paperwork Manage job costing, purchase orders, and subcontractor billing Track daily work entries and support production/billing Generate reports and maintain project records What We're Looking For Strong organization, accuracy, and time-management skills Ability to multitask in a fast-paced environment Clear and professional communication skills Positive attitude and willingness to learn Reliable transportation and consistent attendance Authorized to work in the U.S. Preferred (Not Required) QuickBooks and Net Suite experience Administrative or bookkeeping background Real estate / Rental industry experience Landscape experience Benefits 401(k) with 4% company match Health insurance Dental insurance Paid time off Paid sick time Paid jury duty Parental leave Referral program Opportunities for advancement Supplemental Pay Bonus opportunities Yearly profit sharing Job Type: Full-time Work Location: In person Job Type: Full-time Pay: From $23.00 per hour Work Location: In person #J-18808-Ljbffr