Operations Coordinator

ROLE OVERVIEW Meridian Packaging is a B2B packaging and materials company that sources and distributes industrial goods — primarily pallets and related packaging materials — to buyers across a range of industries. We operate lean, move fast, and take pride in building real relationships with the customers and suppliers we work with. This is a foundational role as we grow the team, and we're looking for someone who wants to grow with us. WHAT YOU'LL DO Order Management Work with customers to receive and process incoming purchase orders, ensuring order details are accurate and complete Generate supplier POs, confirm shipment scheduling, and verify product specifications and delivery requirements Communicate shipment changes, delays, or updates to all relevant parties in a timely manner Track down and collect completed BOLs from suppliers and route for invoicing Invoicing & Billing Generate and send customer invoices upon order completion Track outstanding invoices and follow up on collections as needed Maintain accurate records of all billing activity Serve as a primary point of contact for assigned accounts — check in proactively & frequently, ensure satisfaction, and surface issues before they escalat Stay on top of customers to ensure next orders are submitted on schedule Support onboarding of new buyers and suppliers: gather required information, walk through processes, and set expectations Coordinate freight scheduling for certain shipments, including working with carriers and brokers Confirm pickup and delivery windows and communicate them to all relevant parties General Operations Maintain organized, up-to-date records across all active orders and accounts Identify operational gaps and suggest process improvements Support the founding team on adhoc tasks as the business evolves WHAT WE'RE LOOKING FOR Experience: 1–3 years in operations, logistics, supply chain, account management, or a similar role. B2B or industrial experience (distribution, freight, manufacturing, wholesale) is a strong plus. Communication: Clear, confident written and verbal communicator. Comfortable emailing suppliers, calling customers, and representing the company externally. Tech & AI Fluency: Comfortable with standard business tools and actively leverages AI tools to move faster, draft communications, and automate repetitive work. We use technology aggressively and expect this person to as well. Organization: Extremely detail-oriented. Able to manage multiple open tasks simultaneously without dropping items. Mindset: Proactive and self-directed. Identifies what needs to happen and acts without waiting to be asked. Tools: Proficient with email and spreadsheets (Excel or Google Sheets). Comfortable learning new platforms quickly. Familiarity with order management workflows — POs, invoices, BOLs — is a plus but not required. We will train the right person. #J-18808-Ljbffr