Marketing Project Manager

Aroma360 is a boutique Scent Marketing and Branding company that specializes in providing the highest-quality essential oil-based scenting solutions to businesses and individuals all around the world. As the only full-service scent company, Aroma360 guides clients from concept and development to strategic implementation while priding themselves on exceptional customer service every step of the way. Aroma360 is continuously raising the bar for healthy scenting solutions in the industry!

We're looking for a Marketing Project Manager to join our fast-paced, collaborative marketing team and help drive excellence in campaign execution, cross-functional communication, and project workflow optimization.

The Marketing Project Manager will serve as the operational right hand to the Chief Marketing Officer , acting as the central point of coordination across multiple marketing functions and business departments. This individual will play a critical role in translating high-level strategy into executable projects, ensuring that every campaign — from luxury product launches to influencer partnerships — is delivered on time, on brand, and on budget.

Key Responsibilities:

Marketing Department Execution & Support:

• Partner closely with the CMO to manage and track execution across all key marketing functions:
• Subscription Marketing – promotional planning and customer journey optimization.
• Affiliate Marketing – campaign launches, commission tracking, and partner communications.
• Social Media & Influencer Marketing – asset timelines, influencer tracking, and deliverables.
• CRM (Email & SMS) – calendar planning, campaign approvals, and audience segmentation support.
• Paid Media – tracking creative requests and aligning paid campaigns with promotions.
• International Marketing – support coordination with international teams to maintain brand consistency across regions.

Cross-Departmental Collaboration:

• Ensure strong communication and alignment with internal teams across:
• Creative – for branding, visuals, and content approvals.
• Retail – to coordinate in-store campaigns, collateral, and seasonal rollouts.
• Operations – to align on inventory, logistics, and campaign fulfillment timelines.
• Web Development (Shopify) – for website updates, product pages, and promotional launches.
• Offline Development – for physical marketing assets such as packaging, print, and direct mail.
• Product Development – to stay informed on launch timelines and assist in go-to-market planning.

Project & Workflow Management:

• Create, manage, and optimize project workflows and timelines using project management software (e.g., Monday.com, Asana).
• Serve as the central coordinator for marketing projects, tracking deadlines and ensuring accountability.
• Lead recurring project update meetings and status reporting for the CMO and department heads.
• Identify and resolve project bottlenecks proactively, keeping campaigns on track.

Vendor & Agency Management:

• Assist with the onboarding, coordination, and day-to-day communication of third-party vendors and agencies.
• Track timelines and deliverables, and ensure alignment with Aroma360's brand and marketing standards

Quality Control & Final Review:

• Act as the final checkpoint for task and project completion before submitting for CMO approval.
• Ensure all campaign elements are cohesive, complete, and polished across every channel and touchpoint.

Qualifications:

• 3–5 years of project management experience in a marketing or creative department; luxury or consumer brand experience preferred.
• Deep familiarity with project management platforms like Asana, Jira and Salesforce CRM is a plus.
• Strong organizational and multitasking skills with the ability to manage multiple deadlines simultaneously.
• Detail-oriented, process-driven, and solutions-oriented.
• Strong written and verbal communication skills.
• Comfortable working in a hybrid creative/structured environment where priorities shift frequently.
• Experience with e-commerce, particularly Shopify, is a plus.
• Previous work with luxury, fragrance, beauty, or lifestyle brands is highly desirable.

Joining our team comes with a range of exciting benefits to support your health, well-being, and professional growth, including:

• Health coverage, including dental and vision insurance
• Life insurance
• PTO
• 401K
• Employee discount on our products and services.
• Fun and exciting company events.

Our organization is an equal opportunity employer and does not discriminate against any candidate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected characteristics. We are committed to promoting diversity, equity, and inclusion in our workplace and welcome candidates from all backgrounds to apply for any open positions.