Payroll, Benefits & Bookkeeping Administrator

Job Description

Job Description

Job Title:

Payroll, Benefits & Bookkeeping Administrator

Department:

Operations

Position Type:

Full-time/Hourly

Reports To:

Business Administrator

Location:

In person/Hybrid

Job Description

This role serves as a vital member of the Operations team, responsible for the accurate and timely administration of payroll and employee benefits, while also providing bookkeeping support through the processing and reconciliation of financial contributions and other financial transactions. The position requires a high level of accuracy, confidentiality, and attention to detail, while providing responsive support to staff and stewarding church resources with integrity and excellence.

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RESPONSIBILITIES

Payroll Administration

• Prepare and processsemi-monthlypayroll for all church employees, ensuring accuracy, compliance, and timeliness.
• Maintain payroll records, deductions, and adjustments in ADP (or current payroll system).
• Ensure compliance with federal, state, and local wage/hour laws, includingDepartmentof Labor (FLSA) guidelines.
• Provide payroll reports and analysis as needed for Finance and HR leadership.

Benefits Administration

• Serve asprimarycontact for benefits programs (medical, dental, vision, retirement, life insurance, disability, etc.).
• Assistemployees with enrollment, changes, and questionsregardingbenefits.
• Partner with vendors (e.g., Guidestone, insurance carriers) to resolve issues and ensureaccuratebenefit records.
• Oversee annual open enrollment, coordinating communication and system updates.
• Track eligibility, coverage, and changes for new hires, terminations, and life events.

Compliance & Reporting

• Ensure accuracy in tax filings, W-2s, 1095-Cs, and other payroll/benefit compliance documents.
• Maintain up-to-date knowledge of employment, payroll, andbenefitsregulations.
• Support HR and Finance audits, providing payroll/benefit documentation as requested.

Financial Contributions & Cash Management

• Process and reconcile incoming cash, checks, and electronic donations, ensuring compliance with financial policies.
• Maintainaccuraterecords of financial contributions and donor transactions.
• Prepare and distribute donor acknowledgment letters, statements, and receipts.
• Assistthe finance team withaccountspayable tasks and financial documentation.
• Ensure proper documentation and tracking of financial transactions, collaborating with the finance team as needed.

Employee Service & Communication

• Provide prompt, confidential, and clear support to staffregardingpay, benefits, and leave policies.
• Communicate benefit options and payroll processes in ways that are clear, compassionate, and aligned with PCBC values.
• Assistwith onboarding new employees and exiting staff transitionsregardingbenefits and payroll.

QUALIFICATIONS & ROLE REQUIREMENTS

• Associate’s orBachelor’s degree in Accounting, Business Administration, Human Resources, or a related field preferred; equivalent relevant experience will also be considered.
• 3+ years of experience in payroll, bookkeeping, accounting, benefits administration, or a related administrative role preferred.
• Working knowledge of payroll processes, including payroll deductions, tax withholdings, and payroll reporting.
• Experience with payroll and accounting systems; ADP experience preferred.
• General knowledge of employeebenefitsadministration and applicable payroll and employment regulationspreferred.
• Strong numerical aptitude witha high levelof accuracy and attention to detail.
• Proficiencyin Microsoft Excel and other Microsoft Office applications.
• Demonstrated ability to handle confidential employee, payroll, donor, and financial information with discretion and integrity.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet established deadlines.
• Excellent communication and interpersonal skills with a commitment to providing responsive and professional service to staff and church members.
• Ability to work collaboratively as part of the Operations team and support the overall mission and ministry of PCBC.

SPIRITUAL REQUIREMENTS 

• Be a believer in Jesus Christ and committed to a lifestyle of following and knowing Him.
• Be a worshiper of the Living God, determined to worship Him in spirit and truth.
• Be actively involved in ongoing discipleship for spiritual growth and encourage others to do the same.
• Be committed to the mission of the church to help people follow Jesus and take the gospel to all the earth.
• Uphold integrity and honor in all aspects of life, both within and outside the church.
• Strive for excellence in all tasks, contributing to the church’s mission and values.