Assistant Property Manager

Job Description

Job Description

We are looking for an organized and service-oriented Assistant Property Manager to support day-to-day property operations in Carmel, Indiana. This long-term contract position is ideal for someone who enjoys balancing administrative coordination, tenant support, and financial documentation in a fast-paced real estate environment. The role works closely with property management teams to keep records accurate, maintain strong client and tenant relationships, and help ensure office and property processes run smoothly.

Responsibilities:

• Coordinate meetings, property-related events, and administrative schedules to support daily office operations.

• Prepare bid materials, service agreements, and invoice documentation while assisting property managers with policy and procedure compliance.

• Review, code, and organize invoices for approval, and help process check requests, expense items, and tenant bill-back documentation.

• Maintain contract records, lease files, insurance certificates, and tracking systems to ensure timely follow-up on renewals and expirations.

• Oversee office supply inventory and arrange for needed materials to keep the property management office fully functional.

• Monitor maintenance work orders and compile regular status updates and monthly reports for property management review.

• Support purchase order administration, meter reading documentation, payroll hour processing, and other operational records.

• Build positive relationships with tenants and clients by responding to service-related needs and documenting follow-up activity.

• Assist with recurring management reports and contribute administrative support for quarterly reviews and annual budget preparation.

• High school diploma or equivalent required; bachelor’s degree preferred.
• Previous customer service experience is preferred, ideally in a detail-oriented office or property-related setting.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong verbal and written communication skills with the ability to interact effectively with tenants, clients, and internal stakeholders.
• Solid organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Demonstrated ability to handle confidential information with discretion and care.
• Comfortable following direction, working independently when needed, and supporting established procedures and compliance standards.