Administrative Coordinator Sr

Job Description

Inova Fairfax Medical is seeking a dedicated Administrative Coordinator Sr to join the Dept. of Medicine team. This role will manage system level scheduling for physicians.

Schedule: Full-time, On-site. Monday - Friday (8:30am - 5pm or 9am - 5:30pm)

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement : Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Administrative Coordinator Sr Responsibilities:

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.

Minimum Qualifications:

• Education: High School or GED.
• Experience: Five (5) years' relevant office or healthcare experience.

Preferred Qualifications:

• Education: Associates Degree and above
• Previous experience as an Admin Coordinator or Health system scheduler

About Us

We are Inova, Northern Virginia's leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better - to shape a more compassionate future for healthcare.


Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.